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1. Select the top-level shape of the department or group you want to copy to a new page, and then, on the Organization Chart menu, point to Synchronize, and then click Create Synchronized Copy.

Note  Shapes that have pictures include the pictures in the synchronized copy. You might want to consider deleting the pictures before creating the synchronized copy of the shapes, because each instance of the picture greatly increases the drawing file size. Also, if you don't see a picture for a shape, it might be hidden. Right-click the shape, and then click Show Picture.

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You can also right-click the shape, and then click Create Synchronized Copy.
2. In the dialog box, choose whether to place the copy on a new or existing page, and whether or not to hide the subordinate shapes on the original page, and then click OK.

Note  You can't place the synchronized copy on the same page as the original shape or on the same page as another synchronized copy of the same shape.

3. To display the original page, click a page tab at the lower-left corner of the window. To show hidden subordinates, right-click the manager shape, and then click Show Subordinates.
4. To link the synchronized shapes, select the shape on one page, and then, on the Insert menu, click Hyperlinks. Next to the Sub-address box, click Browse, and then choose the page that contains the copy. Click OK, and then click OK again.

When you rest the pointer on the shape, the pointer changes to indicate that the shape has a hyperlink. To jump to the page containing the synchronized copy, right-click the shape, and then click the page name you assigned to the hyperlink.

Note  Changes made to text and custom properties, as well as the adding or replacing of pictures on a shape, apply to all synchronized copies of the shape on other pages. However, changes such as adding, deleting, or repositioning a shape apply only to that shape and that page.

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