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Table of Contents III: Use fields to create a TOC and create multiple TOCs

TOC fields

Three examples of TOC fields. Field codes appear between curly brackets, or braces ( { } ).

A field is a set of codes that instructs Word to insert information or perform an action in a document automatically. Fields have many varied uses in Word, and some things you can accomplish only by using fields, such as excluding page numbers from just a couple of levels of the TOC.

You might already be using fields without knowing they're there; for example, page numbers are controlled by fields. And when you create an automatic TOC, you're actually inserting a TOC field that instructs Word to collect the entries and build the TOC.

TOC fields are the building blocks of a table of contents. All automatic tables of contents, no matter how they were created, rely on TOC fields behind the scenes to collect the entries for the table of contents. When the TOC field result is displayed, you see the table of contents.

You can see all the fields in a document by pressing ALT+F9. Fields have brackets around them and the first part of the field identifies what kind of a field it is. The examples in the illustration are TOC fields.

To return to the usual view, hiding the fields and seeing their results, you press ALT+F9 again.

Note     The fields you see in your document may look slightly different from the ones displayed in this lesson. They may use uppercase or lowercase, boldface, italic, or regular text; they may or may not have quotation marks; and there may even be extra spacing, but they will all work in the same way.

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