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Become an Address Book expert

Address Book with two types of lists going into it: lists created for you and lists created by you

There are two basic types of address lists that can go into the Address Book: lists that are created for you, and lists that you create.

At home, you probably have a number of directories by your telephone. For example, you probably have a big commercial or residential phone book for your region that was delivered to you by the phone company. You might also have a couple of smaller, more personal phone lists that you created on your own.

Just as you need different types of directories at home, you also may need different types of directories in Outlook. Think of the Address Book as the Outlook container for keeping all your e-mail directories together.

The beauty of the Address Book is that the directories it keeps track of can be in completely different locations. That is, it can match names with e-mail addresses regardless of where the directories containing the addresses actually live. For example, a Global Address List (GAL) can be where it likes to be, which is on the Microsoft Exchange server, an Internet directory service (LDAP) can reside on another server, contacts can be on your own computer, and so on. (More later on these different directories that make up the Address Book.)

Directories in the Address Book can be classified into two basic types:

  • Directories that are created for you.
  • Directories that are created by you (that is, the ones you create for yourself).
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