Save Publisher 2003 files in formats that others can view

Applies to
Microsoft® Office Publisher 2003

Have you created Publisher 2003 publications that you want others who don't have Publisher to view? You can do this by using a Microsoft Office component that's already on your computer — Microsoft Office Document Imaging 2003.

With Document Imaging, you can scan paper documents, view scanned documents and online faxes, perform optical character recognition (OCR) (OCR: Translates images of text, such as scanned documents, into actual text characters. Also known as text recognition.) on a scanned document or fax, and more. Also installed with Document Imaging is the Microsoft Office Document Image Writer print driver, a component that allows you to save any Office document (any file that can be printed from the program it was created in on your computer) in the Tagged Image File Format (TIFF) (Tagged Image File Format (TIFF): A high-resolution, tag-based graphics format. TIFF is used for the universal interchange of digital graphics.) or Microsoft Document Imaging Format (MDI) (Microsoft Document Imaging Format (MDI): A high resolution, tag-based graphics format, based on the Tagged Image File Format (TIFF) used for digital graphics.). When you use this component to save your publication as a TIFF or MDI file, others can view the content of your publication even if they don't have Publisher.

 Notes 

  • This information provides a way for others to view your publication only. The resulting TIFF or MDI format file cannot be edited in Publisher 2003.
  • If Microsoft Office Document Image Writer is not an option in the Name list in the Print dialog box in Publisher 2003, you may need to install Microsoft Office Document Imaging.

ShowHow?

  1. Run setup again for Office or your Office program.
  2. In the Maintenance Mode Options Setup dialog box, select the Add or Remove Features option, and then click Next.
  3. In the Custom Setup Setup dialog box, select the Choose advanced customization of applications check box, and then click Next.
  4. In the Advanced Customization Setup dialog box, click the plus sign (+) next to Office Tools in the list of applications and tools.
  5. Click the symbol next to Microsoft Office Document Imaging, and then click Run from My Computer on the shortcut menu.
  6. In the Setup dialog box, click Update.

About TIFF and MDI formats

TIFF    TIFF is a commonly used format for various imaging applications, including those that scan and fax. You can open and edit TIFF files created with Office Document Imaging by using many other graphics applications. If you want someone who does not have Office 2003 to view your publication, save it in TIFF.

 Note   Not all graphics applications can view multiple-page TIFF files. For example, if you view a multiple-page TIFF image in Microsoft Office Picture Manager, you see only the first page of the image. You can, however, view multiple-page TIFF images in Office Document Imaging or in Windows Picture and Fax Viewer (available in Microsoft Windows® XP).

MDI    MDI is a file format based on the TIFF that is designed to store images by page layout. MDI files can be opened or edited only in Office Document Imaging 2003. Use this option only if the people you want to view your publication have Office 2003.

In general, images that are saved in the MDI file format take up less disk space than the same images saved as TIFF files. The image quality of an image saved in the MDI file format is comparable to that of the same image saved in TIFF.

File Format Advantages Disadvantages
TIFF (color)

Commonly used format.

You can open and edit in various graphics applications

Larger file size than MDI (in general).

Larger file size than monochrome TIFF.

TIFF (monochrome)

Commonly used format.

You can open and edit in various graphics applications.

Smaller file size than color TIFF.

Larger file size than MDI (in general).
MDI Smaller file size than TIFF (in general). Only people with Office 2003 can view these files.

To save your publication in color TIFF

If you want people who do not have Office 2003 to view your publication in color, you can print your publication (by using the Microsoft Office Document Image Writer print driver) first to an MDI image to preserve the color. Then you can open the color MDI file in Document Imaging and save the publication image in TIFF.

  1. In Publisher, open the publication you want others to view.
  2. On the File menu, click Print.
  3. In the Name list in the Print dialog box, click Microsoft Office Document Image Writer.
  4. Click Properties.
  5. In the Microsoft Office Document Image Writer Properties dialog box, click the Advanced tab.
  6. Under Output format, click MDI - Compressed Document Format, and then click OK.
  7. In the Print dialog box, click OK.
  8. In the Save as dialog box, select the View Document Image check box, and then click OK.

The publication that you saved as an MDI image opens in Document Imaging.

  1. In Document Imaging, click Save As on the File menu.
  2. In the Save as type list in the Save As dialog box, click Tagged Image File Format, and then click Save.

Your publication image is saved by default as publication name.tif in the My Documents folder on your computer.

  1. To close Document Imaging, click Exit on the File menu.

To save your publication in monochrome TIFF

Use this option if your publication is in black and white, or if you don't mind if others view your publication in black and white. You can print your publication (using the Microsoft Office Document Image Writer print driver) to a monochrome TIFF image by using the Print command on the File menu.

  1. In Publisher, open the publication you want others to view.
  2. On the File menu, click Print.
  3. In the Name list in the Print dialog box, click Microsoft Office Document Image Writer.
  4. Click Properties.
  5. In the Microsoft Office Document Image Writer Properties dialog box, click the Advanced tab.
  6. Under Output format, click TIFF - Monochrome Fax, and then click OK.
  7. In the Print dialog box, click OK.
  8. If you want to view the file in Document Imaging before you send it to someone, select the View Document Image check box in the Save as dialog box, and then click OK.
  9. If you chose to view your publication in Document Imaging, click Exit on the File menu to close Document Imaging.

Your publication is saved by default as publication name.tif in the My Documents folder on your computer.

To save your publication in MDI format

Use this option only if the people you want to view your publication have Office 2003.

  1. In Publisher, open the publication you want others to view.
  2. On the File menu, click Print.
  3. In the Name list in the Print dialog box, click Microsoft Office Document Image Writer.
  4. Click Properties.
  5. In the Microsoft Office Document Image Writer Properties dialog box, click the Advanced tab.
  6. Under Output format, select the MDI - Compressed Document Format option, and then click OK.
  7. In the Print dialog box, click OK.
  8. If you want to view the file in Document Imaging before you send it to someone, select the View Document Image check box in the Save as dialog box, and then click OK.
  9. If you chose to view your publication in Document Imaging, click Exit on the File menu to close Document Imaging.

Your publication is saved by default as publication name.mdi in the My Documents folder on your computer.

Send your publication image (.tif or .mdi file) for others to view

Now that you have created your .tif or .mdi file, you can attach it to an e-mail message or copy it to a shared location so that others can open and view your publication, even if they don't have Publisher.

Remember, the resulting .tif or .mdi file cannot be edited in Publisher 2003. These files are just an image of your publication for viewing.

 
 
Applies to:
Publisher 2003