Create, use, or change a template in Publisher

If you run a typical business, you probably create certain publications — such as newsletters, flyers, postcards, and gift certificates — over and over again. Although each new version is unique, some elements remain consistent, like your company name and address.

In a monthly newsletter, for example, much of the layout stays the same, but the content of the newsletter changes for each version.

Sample of newsletter published by bank




    Learn about templates

    Save a publication as a template

    Use a template to create a publication

    Change a template

    Find a template that you created


    Learn about templates

    You can make a template from any publication by saving that publication as a Publisher template file. When you start a new publication by selecting a template, a copy of the template file opens, so that the original template isn't altered by mistake. If you want to make changes to a template, you can open a copy of the template file, make the changes that you want, and then save it again as a template.

    You can save time by designing a master publication that reflects your company brand and identity and then saving it as a template. Then, each time you want to create a new version, you can use the template and add only the information that is unique to that version. Using a template for a publication that you regularly produce not only saves time but also ensures quality and consistency.

    There are many ways to create a publication in Publisher. Publisher offers designs with dynamic features that make it easy to change the design, layout, colors, and other elements. You can:

    • Use one of the publication templates to create exactly the type of publication you want, such as a calendar, newsletter, or postcard.
    • Design a publication, customize it to your needs, and then save it as a template.

    Find links to more information about how to design a publication to save as a template and how to create branded templates for your business from scratch in the See also section.

    Top of Page Top of Page

    Save a publication as a template

    You can make a template from any publication by saving that publication as a Publisher template file. You can also download a template from Microsoft Office Online, make any changes that you want, and save the file as a template that you can use again.

    1. Create or open the publication that you want to use as a template.
    2. On the File menu, click Save As.
    3. In the Save as type box, click Publisher Template.

     Note   The destination folder changes to the default template location (C:\Documents and Settings\user name\Application Data\Microsoft\Templates, if you haven't changed the location in Microsoft Office Publisher). If you save your template to a different location, Publisher may not be able to find it.

    1. In the File name box, type a name for the template.
    2. Click Save.

     Note   To see the template that you just created, exit and start Publisher again, and then click My Templates. For more information, see the Find a template that you created section below.

    Top of Page Top of Page

    Use a template to create a publication

    You can use templates from Publisher or Office Online to create great-looking publications.

    Use a template from Microsoft Office Online

     Important   You must first be connected to the Internet before you search Office Online for templates to use with Publisher.

    1. Open Publisher, or click New on the File menu.
    2. Select a publication type, for example, Greeting Cards.
    3. Do one of the following:
      • In the Greeting Cards catalog, click View templates from Microsoft Office Online.

     Note   If you download templates from Office Online, be sure that any template that you download is designed for Publisher. If it isn't designed for Publisher, it may not work for your publication.

    • In the Search for templates box, type a keyword. For example, type birthday. In the next box, select Microsoft Office Online, and then click the green Search button.

     Note   The Search for templates box is above the Getting Started with Microsoft Publisher heading.

    1. Select the template name, and then click Create.

    Use a Publisher template

    1. On the File menu, click New.
    2. Select a publication type, for example, Award Certificates.
    3. Select a design and make any changes that you want.
    4. Click Create.
    5. When you want to save this version of the template, click Save As on the File menu.
    6. Save the publication as a Publisher Template.

    Top of Page Top of Page

    Change a template

    You can open a template that you previously used, change it, and then save it as a new template.

    1. Open Publisher, or click New on the File menu.
    2. Click My Templates, and then double-click the name of a template.
    3. Make the changes that you want to the template.
    4. On the File menu, click Save As.
    5. In the Save as type box, click Publisher Template, and then type a new name for the template.
    6. Click Save.

    Show me Demo image for changing the template of a Publisher publication

                                 Video created by Office Online staff writers

    Assistance Problems watching the video? Try our troubleshooting tips.


    Top of Page Top of Page

    Find a template that you created

    • Click My Templates and then double-click the name of the template that you want.

    If you do not see your template listed, you may not have saved it in the default template location folder. The default template location is C:\Documents and Settings\user name\Application Data\Microsoft\Templates folder.

    If you saved a template to a location other than the default template location, you need to browse to the location where you saved it and open the template or move it to the default template location on your computer.

     Note   Find links to more information about locating Publisher templates that you created in the See also section.

    Top of Page Top of Page

     
     
    Applies to:
    Publisher 2007