Create a folded booklet or newsletter

In a folded booklet or newsletter, each set of two pages is printed on one side of a sheet of paper. For example, as shown in the following picture, pages 1 and 4 are printed on one side and pages 2 and 3 are printed on the other side.

Print order

When you fold the paper, the publication opens as a book does.

Read the following sections to learn how to prepare, set up, and produce a folded booklet. You can follow exactly the same steps to create a folded newsletter.

ShowPrepare to create a folded booklet

Before you create a folded booklet, do the following:

Determine the setup of your printer or copier    

  • To print a folded booklet, you must have access to a printer that supports duplex printing, that is, printing on both sides of one sheet of paper.
  • To copy a folded booklet, you must have access to a copier that you can set for one-sided to two-sided printing so that you can copy the contents of two separate pages onto the back and front of one sheet.

Plan the pages in groups of four    

For example, if you have enough material to fill only seven pages, the last page of an eight-page publication will be blank.

Decide what size you want the printed booklet pages to be    

For example:

  • If you want the pages to be letter-size, choose tabloid-size (11 by 17 inches or A3) paper. (You'll need access to a printer that supports tabloid-size or A3 paper.)
  • If you want the booklet to be about the size of a paperback book, choose letter-size (8.5 by 11 inches or A4) paper.

ShowSet up a folded booklet

  1. Start Microsoft Office Publisher 2003. In the New Publication task pane, under New, click Blank Print Publication.
  2. On the File menu, click Page Setup, and then click the Printer and Paper tab.
  3. Click the printer that you'll use to print the booklet.
  4. Click the paper size that you want the booklet to be printed on. Under Orientation, click Landscape.
  5. Click the Layout tab.
  6. Under Publication type, click Booklet.
  7. For Width and Height, type the size that you want one page of the booklet to be.

By default, the width is set at half the length, and the height is set at the width of the paper size that you specify on the Printer and Paper tab. For example, if you specify Letter paper size on the Printer and Paper tab, by default the width and height on the Layout tab are set to 5.5 and 8.5 inches, respectively.

  1. Click OK. If you see a message about automatically inserting pages, click Yes.

If you look at the page sorter in the lower-left corner of the publication window, you should see four page icons there.

ShowProduce a folded booklet

How you produce a booklet depends on what features your printer supports.

ShowIf your printer supports duplex printing

Follow the printer's instructions for setting up duplex printing. Set the printer for Landscape page orientation and so the page flips on the short edge. (You can usually find these options by clicking Properties in the Print dialog box.) This puts the publication pages in the right order when you fold the printed sheets.

ShowIf your printer does not support duplex printing

Print each two-page set on one side of a separate sheet of paper. For example, if you print an eight-page folded booklet, you have four sheets of printed paper with the following pages on them:

  • Pages 8 and 1 (8 appears on the left half of the sheet and 1 on the right half)
  • Pages 2 and 7 (2 on the left and 7 on the right)
  • Pages 6 and 3 (6 on the left and 3 on the right)
  • Pages 4 and 5 (4 on the left and 5 on the right)

To assemble the booklet:

  1. Copy pages 8 and 1 onto one sheet of paper.
  2. Copy pages 2 and 7 onto the back of that same sheet.
  3. Copy pages 6 and 3 onto a new sheet of paper.
  4. Copy pages 4 and 5 onto the back of that same sheet.

 Note   If you set the publication page sizes to be smaller than half the size of a printed sheet of paper (for example, if you print a 4-by-6-inch booklet on letter-size paper), you can print crop marks on the publication to show where to trim the pages. In the Print dialog box, click Advanced Print Settings. On the Page Settings tab, make sure that the Crop marks option under Printer's marks is selected.

Applies to:
Publisher 2003