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• View total costs for tasks and resources

• View total costs for the entire project

• View cost variances for tasks, resources, and assignments

• View timephased baseline (budgeted) costs and actual costs

View total costs for tasks and resources

To view total costs for tasks, do the following:

1. On the View menu, click More Views.
2. In the Views list, click Task Sheet, and then click Apply.
3. On the View menu, point to Table, and then click Cost.
4. Review the Total Cost field.

To view total costs for resources grouped by work resources (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.), material resources (material resources: Consumable materials or supplies, such as concrete, wood, or nails.), and cost resources (cost resources: Resources that don't depend on the amount of work on a task or the duration of a task, such as airfare or lodging.), do the following:

1. On the View menu, click Resource Sheet.
2. On the View menu, point to Table, and then click Cost.
3. To display summarized resource total costs, click Work vs. Material Resources in the Group By box.
4. Review the Cost field.

 Note   If you have used outline codes (outline codes: Custom tags you define for tasks or resources that allow you to show a hierarchy of the tasks in your project that is different from WBS codes or outline numbers. You can create up to 10 sets of custom outline codes in your project.) in Microsoft Office Project to create a cost code, you may prefer to group by cost code to see summarized resource total costs.

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View total costs for the entire project

1. On the View menu, click More Views.
2. In the Views list, click Task Sheet, and then click Apply.
3. On the Tools menu, click Options, and then click the View tab.
4. Under Outline options for, select the Show project summary task check box, and then click OK.
5. On the View menu, point to Table, and then click Cost.

 Tip   You can also review project total costs quickly in one place. On the Project menu, click Project Information, and then click Statistics.

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View cost variances for tasks, resources, and assignments

You cannot view cost variances until you set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for your project.

To review cost variances for tasks, do the following:

1. On the View menu, click More Views.
2. In the Views list, click Task Sheet, and then click Apply.
3. On the View menu, point to Table, and then click Cost.
4. Review available cost values in the Total Cost, Baseline, Variance, Actual, and Remaining fields.

   Press TAB to move to the fields if they are not visible.

To review cost variances for resources, do the following:

1. On the View menu, click Resource Sheet.
2. On the View menu, point to Table, and then click Cost.
3. Review available cost values in the Cost, Baseline Cost, Variance, Actual Cost, and Remaining fields.

   Press TAB to move to the fields if they are not visible.

 Notes 

• If you have material resources, you may want to focus on them by applying a filter. If you are using the Resource Sheet, in the Filter box , click Resource Type to see all the resources grouped by type. To see all resources again, click All Resources in the Filter box.
• If you are using the Resource Sheet, you can also quickly categorize costs by work, material, or cost resources. In the Group By box , click Work vs. Material Resources. To undo grouping, click No Group in the Group By box.

To review cost variances for assignments, do the following:

1. On the View menu, click Resource Usage or Task Usage.
2. On the View menu, point to Table, and then click Cost.
3. In the Cost table for the Resource Usage view, review available cost values in the Cost, Baseline Cost, Variance, Actual Cost, and Remaining fields.

   In the Cost table for the Task Usage view, review available cost values in the Fixed Cost, Fixed Cost Accrual, Total Cost, Baseline, Variance, Actual, and Remaining fields.

   Press TAB to move to the fields if they are not visible.

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View timephased baseline (budgeted) costs and actual costs

You must set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for your project before you can view timephased baseline information.

1. On the View menu, click Task Usage.
2. On the View menu, point to Table, and then click Cost.
3. On the Format menu, click Detail Styles, and then click the Usage Details tab.
4. In the Available fields list, hold down CTRL to select nonadjacent fields, and then click Actual Cost, Baseline Cost, and Cost.
5. Click Show, and then click OK.

 Note   By default, Microsoft Office Project automatically calculates actual costs. If you want to edit actual cost information, you need to turn off the automatic calculation of actual costs. On the Tools menu, click Options, and then click the Calculation tab. Clear the Actual costs are always calculated by Microsoft Office Project check box.

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