Create and print notes pages

You can create notes pages (notes pages: Printed pages that display author notes beneath the slide that the notes accompany.) as you build your presentation. You may want to print them and review them as you deliver your presentation.

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However, before printing notes pages, consider viewing your notes in Presenter View instead. You can view your notes as you deliver your presentation on a second monitor to conserve paper and printer ink. For more information, see View your speaker notes privately, while delivering a presentation on multiple monitors.

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Create notes pages

Use the notes pane (notes pane: The pane in normal view in which you type notes that you want to accompany a slide. You print these notes as notes pages or have them display when you save a presentation as a Web page.) in Normal view to write notes about your slides. To get to Normal view, on the View tab, in the Presentation Views group, click Normal.

The Notes pane

The Notes pane (circled in red) in Normal view

You can type and format your notes as you work in Normal view, but to see how your notes pages will print and to see the full effect of any text formatting, such as font colors, switch to Notes Page view. You can also check and change the headers and footers of your notes in Notes Page view.

Each notes page shows a slide thumbnail, together with the notes that accompany that slide. In Notes Page view, you can embellish your notes with charts, pictures, tables, or other illustrations.

Notes pages

Callout 1 Notes pages include your notes and each slide in the presentation.
Callout 2 Each slide prints on its own notes page.
Callout 3 Your notes accompany the slide.
Callout 4 You can add data, such as charts or pictures, to your notes pages.

Pictures and objects (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.) that you add in Notes Page view appear on your printed notes page, but not on your screen in Normal view.

The changes, additions, and deletions that you make on a notes page apply only to that notes page and to the note text in Normal view.

If you want to enlarge, reposition, or format the slide image area or notes area, make your changes in Notes Page view.

You can't draw or put pictures in the notes pane in Normal view. Switch to Notes Page view and draw or add the picture there.

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Create more space for your notes

A default notes page consists of a slide thumbnail on the top half of the page and an equally sized section for notes on the lower half of the page.

Default notes pages

If a half page isn't enough space for your notes, do one of the following to add more room for your notes:

  • To add more space on a single notes page, do the following:
    1. In Normal view, in the pane that contains the Outline and Slides tabs, on the Slides tab, click the slide to which you want to add more space for notes.

The pane that contains the Outline and Slides tabs

  1. On the View menu, in the Presentation Views group, click Notes Page.
  2. Do one of the following:
    • To delete the slide thumbnail, on the notes page, click the slide, and then press DELETE.
    • To decrease the size of the slide thumbnail on the notes page, drag a sizing handle on the slide thumbnail.
  3. On the top border of the notes placeholder, drag the sizing handle to enlarge the notes placeholder to as much of the page as you need.

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Add art or formatting to all notes pages

To add art, such as a shape or picture or to format all the notes pages in your presentation, change the Notes master (master: A slide view or page on which you define formatting for all slides or pages in your presentation. Each presentation has a master for each key component: slides, title slides, speaker's notes, and audience handouts.). For example, to put a company logo or other piece of art on all notes pages, add the art to the Notes master. Or, if you want to change the font style for all notes, change the style on the Notes master. You can change the look and position of the slide area, notes area, headers, footers, page numbers, and date.

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Print notes pages with slide thumbnails

You can print your notes pages with a slide thumbnail to hand out to your audience or to help you prepare for your presentation.

 Note   You can print only one slide thumbnail with notes per printed page.

  1. Open the presentation for which you want to print notes pages with slide thumbnails.
  2. Click the File tab.
  1. On the left-hand side of the File tab, click Print.
  2. Under Settings, click the arrow next to Full Page Slides, and then under Print Layout, click Notes Pages.
  3. To specify the page orientation, click the arrow next to Portrait Orientation, and then click Portrait Orientation or Landscape Orientation from the list.
  4. If you want to print your notes and slide thumbnails in color, select a color printer. Click the arrow next to Grayscale, and then click Color from the list.
  5. Click Print.

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Print notes pages without slide thumbnails

 Note   You can print only one notes page per printed page.

  1. Open the presentation for which you want to print notes pages without slide thumbnails.
  2. Open up each slide in Notes Page view. To get to Notes Page view, on the View menu, in the Presentation Views group, click Notes Page.
  3. Delete the slide thumbnail from each of the notes pages. To delete the slide thumbnail, on the notes page, click the slide thumbnail, and then press DELETE.
  4. Click the File tab.
  1. On the left-hand side of the File tab, click Print.
  2. Under Settings, click the arrow next to Full Page Slides, and then under Print Layout, click Notes Pages.
  3. To specify the page orientation, click the arrow next to Portrait Orientation, and then click Portrait Orientation or Landscape Orientation from the list.
  4. If you want to print your notes and slide thumbnails in color, select a color printer. Click the arrow next to Grayscale, and then click Color from the list.
  5. Click Print.

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Applies to:
PowerPoint 2010