Create and print handouts

You can print your presentation in the form of handouts — with one, two, three, four, six, or nine slides on a page — that your audience can use to follow along as you give your presentation or keep for future reference.

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However, before printing handouts, consider placing the presentation in a shared location. Just prior to the delivery time, advise viewers of the location and those who require hard copies, can print and bring them to the presentation delivery meeting. This can help to conserve paper and printer ink.

Handout with three slides per page and space for audience notes

Callout 1 The three-slides-per-page handout includes lined space for note taking by the audience.

You can select a layout for your handouts in print preview (print preview: A view of a document as it will appear when you print it.).

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Arrange the content in a handout

In print preview, you can arrange the content in your handout and then preview it to see exactly what the printed version will look like. You can specify that the page be set to landscape or portrait orientation, and you can specify the number of slides that you want shown per page. Instructions for selecting these options are included in the following section.

You can add, preview, and edit headers and footers, such as page numbers. In the one-slide-per-page layout, you can apply headers and footers to the handout only and not to the slides, if you don't want header and footer text, date, or slide numbers appearing on the slides.

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Apply content and formatting to all handouts

If you want to change the look, position, and size of the header and footer text, date, or page number on all of your handouts, make the changes to the handout master. To include a name or logo that you want to appear on every page of the handout, add the name or logo to the master. Changes that you make to the handout master also appear when you print an outline.

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Print the handouts

  1. Open the presentation for which you want to print handouts.
  2. Click the Microsoft Office Button Button image, click the arrow next to Print, and then click Print Preview.
  3. In the Page Setup group, click the arrow under Print What, and then select the handout layout option that you want from the list.

 Tip   The Handouts (3 Slides Per Page) format provides lines for the audience to take notes.

  1. To specify the page orientation, click the arrow under Orientation, and then click Landscape or Portrait.
  2. Click Print.

 Note   If you want to print handouts in color, select a color printer. Click the Microsoft Office Button Button image, click the arrow next to Print, and then click Print Preview. Under Print, click Options, point to Color/Grayscale, and then click Color.

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Applies to:
PowerPoint 2007