Change the size of a picture, shape, text box, or WordArt

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Resize a picture, shape, text box, or WordArt

Resizing stretches or shrinks the dimensions of an object (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.).

 Important   If you are unable to resize a WordArt text box using this procedure, see Resize WordArt text.

Before and after example of resizing

Resize manually

  1. Click the picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects or a file that stays as a single object (such as bitmaps).), shape, text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) that you want to resize.

 Note   If you have trouble selecting the object because it is behind another object or objects, click the top object, and then press TAB until your object is selected.

  1. To increase or decrease the size in one or more directions, drag a sizing handle (sizing handle: One of the small circles or squares that appears at the corners and sides of a selected object. You drag these handles to change the size of the object.) away from or toward the center, while doing one of the following:

Resize to an exact height and width

  1. Click the picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects or a file that stays as a single object (such as bitmaps).), shape, text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) that you want to resize.

 Note   If you have trouble selecting the object because it is behind another object or objects, click the top object, and then press TAB until your object is selected.

  1. Do one of the following:
  • To resize a picture, under Picture Tools, on the Format tab, in the Size group, enter the measurements that you want into the Height and Width boxes.

Picture Tools, Format tab

 Note   If you do not see the Picture Tools and Format tabs, make sure that you selected a picture, shape, text box, or WordArt.

  • To resize a shape, text box, or WordArt; under Drawing Tools, on the Format tab, in the Size group, enter the measurements that you want into the Height and Width boxes.

Drawing Tools, Format tab

 Note   If you do not see the Drawing Tools and Format tabs, make sure that you selected a picture, shape, text box, or WordArt.

  1. In the Size group, click the Dialog Box Launcher Button image.
  2. On the Size tab, under Scale, clear the Lock aspect ratio check box.

Resize to an exact proportion

  1. Click the picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects or a file that stays as a single object (such as bitmaps).), shape, text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) that you want to resize.

 Note   If you have trouble selecting the object because it is behind another object or objects, click the top object, and then press TAB until your object is selected.

  1. Do one of the following:
  • To resize a picture, under Picture Tools, on the Format tab, in the Size group, click the Dialog Box Launcher Button image.

Picture Tools, Format tab

 Note   If you do not see the Picture Tools and Format tabs, make sure that you selected a picture, shape, text box, or WordArt.

  • To resize a shape, text box, or WordArt, under Drawing Tools, on the Format tab, in the Size group, click the Dialog Box Launcher Button image.

Drawing Tools, Format tab

 Note   If you do not see the Drawing Tools and Format tabs, make sure that you selected a picture, shape, text box, or WordArt.

  1. On the Size tab, under Scale, enter the percentages of the current height and width that you want to resize to, in the Height and Width boxes.
  2. Clear the Lock aspect ratio check box.

 Tip   To apply the same height and width to different objects (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.), select all objects that you want to have the same dimensions, and then in Size group, enter the dimensions that you want in the Height and Width boxes. To select multiple objects, click the first object, and the press and hold CTRL while you click the other objects.

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Crop a picture

Cropping reduces the size of a picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects or a file that stays as a single object (such as bitmaps).) by removing vertical or horizontal edges. Cropping is often used to hide or trim a part of a picture, either for emphasis or to remove unwanted portions.

Before and after example of cropping

You can always restore a resized or a cropped picture to its original appearance. You can also outcrop a picture, which adds a margin (margin: The blank space outside the printing area on a page.).

You can crop (crop: To trim vertical or horizontal edges of an object. Pictures are often cropped to focus attention on a particular area.) any picture, except an animated GIF (animated GIF: A file that contains a series of Graphics Interchange Format (GIF) images that are displayed in rapid sequence by some Web browsers to produce an animated effect.) picture, by using the Crop feature. To crop an animated GIF, trim the picture in an animated-GIF editing program, and then insert the picture again.

  1. Select the picture that you want to crop.

 Note   If you have trouble selecting the object because it is behind another object or objects, click the top object, and then press TAB until your object is selected.

  1. Under Picture Tools, on the Format tab, in the Size group, click Crop.

Picture Tools, Format tab

 Note   If you do not see the Picture Tools and Format tabs, make sure that you selected a picture.

  1. Do one of the following:
    • To crop one side, drag the center cropping handle on that side inward.
    • To crop equally on two sides at once, press and hold CTRL while you drag the center cropping handle on either side inward.
    • To crop equally on all four sides at once, press and hold CTRL while you drag a corner cropping handle inward.

Picture with cropping handles

Callout 1 One of the six cropping handles

 Notes 

  • To crop your picture to exact dimensions, do the following:
    1. Under Picture Tools, on the Format tab, in the Size group, click the Dialog Box Launcher Button image.
    2. On the Size tab, under Crop from, enter the size numbers that you want in the Left, Right, Top, and Bottom boxes.
  • To reduce the file size of your picture and delete the cropped parts of the picture from the file, under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. If you want to keep the cropped parts, you can change the automatic setting.
  • To undo a crop before you save your document, click Reset Picture in the Adjust group or UndoButton image on the Quick Access Toolbar.
  • To outcrop (or add a margin (margin: The blank space outside the printing area on a page.) around a picture) drag the cropping handles away from the center of the picture.
  • You can only crop pictures horizontally and vertically in Microsoft Office 2007. Other graphics programs, such as Adobe Photoshop, may offer more advanced cropping options. For example, you may want to isolate a person from the background of an image. You must make these changes before you import the image.

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Return a picture to its original size

 Note   You cannot return a picture to its original size if you previously cropped and saved it, or if you selected the following options from the Compression Settings dialog box (to open the Compression Settings dialog box, under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures, and then click Options): the Delete cropped areas of pictures check box, and either Print (220 ppi): excellent quality on most printers and screens or Screen (150 ppi): good for Web pages and projectors.

  1. Select the picture that you want to return to its original size.

 Note   If you have trouble selecting the object because it is behind another object or objects, click the top object, and then press TAB until your object is selected.

  1. Under Picture Tools, on the Format tab, in the Size group, click the Dialog Box Launcher Button image.

Picture Tools, Format tab

 Note   If you do not see the Picture Tools and Format tabs, make sure that you selected a picture.

  1. Click the Size tab, clear the Lock aspect ratio check box, and then click Reset.

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Save the original version of an edited picture

When you modify an image with the Graphics Interchange Format (.gif) (GIF: A graphics file format (.gif extension in Windows) used to display indexed-color graphics on the World Wide Web. It supports up to 256 colors and uses lossless compression, meaning that no image data is lost when the file is compressed.), Joint Photographic Experts Group File Interchange Format (.jpg) (JPEG: A graphics file format (.jpg extension in Microsoft Windows) supported by many Web browsers that was developed for compressing and storing photographic images. It's best used for graphics with many colors, such as scanned photos.), or Portable Network Graphics (PNG) (PNG: A graphic file format that is supported by some Web browsers. Short for Portable Network Graphics, PNG supports variable transparency of images and control of image brightness on different computers. PNG files are compressed bitmaps.) file format, you can save the original version of the edited picture.

  1. Right-click the edited picture, and then click Save as Picture on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
  2. In the Save As Picture dialog box, click the arrow next to Save, and then click Save Original Picture.

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Applies to:
Excel 2007, Outlook 2007, PowerPoint 2007, Word 2007