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Flags make it easier to identify and track messages. You can flag messages for yourself, as visual reminders to take action at a later time. You can also flag messages that you send to other people, to direct their attention or track their responses. If necessary to make sure that a flagged item is called to your attention, or your recipient's attention, see how to set a reminder for a specific date and time.

Review all flagged messages

• In Search Folders  

  Messages that you flag appear automatically in the For Follow Up  Search Folder (Search Folders: Virtual folders that contain views of all e-mail items matching specific search criteria. The items remain stored in one or more Outlook folders.).

  • To view flagged messages, in Mail, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), under Favorite Folders, double-click the For Follow Up Search Folder.

   Note   Only messages that you flag appear in the For Follow Up Search Folder. The folder displays the total message count, and not only the number of unread messages.

• In your Inbox  

  You can quickly sort your Inbox to list all flagged items together.

  Do one of the following:

• In multi-line view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.), click Arranged by, and then click Flag: Start Date or Flag: Due Date.
• In single-line view, click the Flag Status column header.

Review flagged responses from other people

You also have the option of searching for only the flagged responses from other people, by sorting your Sent Items folder or doing a search.

• Sort your Sent Items folder  

  You can quickly sort your Sent Items folder to list all flagged items together.

   Important   Using this feature requires that you save your sent e-mail messages. By default, sent messages are saved in the Sent Items folder.

  Do one of the following:

  • In multi-line view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.), click Arranged by, and then click Flag: Start Date or Flag: Due Date.
  • In single-line view, click the Flag Status column header.

• Search in your Sent Items folder  

  You can refine a search for flagged responses by using additional criteria, such as the messages' subjects or senders.

   Notes 

  • This feature requires that you save your sent e-mail messages. By default, sent messages are saved in the Sent Items folder. If your e-mail messages are delivered to a local Personal Folders file (.pst), you can also use this feature. However, if your default delivery location is a Microsoft Exchange account and you subsequently move the sent items to a Personal Folders file, the feature will not work. Also, this feature requires that the recipients use some version of Outlook.
  • Microsoft Outlook Express is a separate product, and is not compatible with this feature.
  1. Open the sent item, usually in your Sent Items folder.
  2. Click the InfoBar (InfoBar: Banner near the top of an open e-mail message, appointment, contact, or task. Tells you if a message has been replied to or forwarded, along with the online status of a contact who is using Instant Messaging, and so on.), and then click Find related messages.

     The Advanced Find dialog box opens, and Outlook begins searching for related e-mail messages.