Demo: Manage your tasks easily with Outlook - Outlook

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Your boss just sent you an e-mail message outlining your part in an upcoming project. To create a to-do item for it, all you need to do is drag that message into the Tasks folder and Microsoft Office Outlook® 2003 turns it into a Task. It’s as easy as filing an e-mail message in a folder, and it’s a great substitute for that scribbled to-do list stuck to your monitor.

Note For screen reader text detailing the content of the video and a screen reader version of the audio script, click Demo text version.

Show Demo text version

Screen Action	Audio Script
Outlook 2003 is open in Inbox view, showing an e-mail message from Carol Phillips.	Tasks in Outlook 2003 help me stay on top of all of my work items. Carol just sent me an e-mail message with details about a project that we’re working on. I’m going to create a task to remind me to review the project plan.
In the message list, the pointer selects the e-mail message from Carol Phillips and drags it to the Tasks folder in the Navigation Pane. A new Task window appears showing the subject of the e-mail message in the Subject field and the message text in the body of the Task window. The pointer highlights the date in the Due Date field.	I just drag Carol’s e-mail message to the Tasks folder … … and an Outlook Task is automatically created with all of the key information — like the subject line and the body of the message — already included. Outlook even adds a Due Date based on the follow-up flag that was set in the message.
The pointer clicks the Save and Close button and the scene changes to show Outlook 2003 in Inbox view again. The pointer then clicks the Tasks folder in the Navigation Pane and a list of current tasks is displayed, including the task that was just added.	Whenever I need to, I can click the Tasks folder to get a quick glance at all of the tasks that I’m responsible for.
In Tasks view, the pointer clicks New on the toolbar. A new task appears. In the Subject field, the words Technical Feasibility Analysis are typed, and the pointer selects High in the Priority list box.	For this project, I need to create a new task for the technical feasibility analysis. Creating a new task is as simple as creating a new e-mail message. I just click the New Task button and a new task is created. I’ll type in the subject for this task and give it a high priority.
The pointer clicks Assign Task on the toolbar, and the Task window opens. In the To field, the name Neil Charney is typed. The pointer clicks Send, and the scene returns to the tasks list. The newly created task appears at the top of the tasks list.	I’m going to assign this task to Neil Charney, one of my team members. Now the task will be sent to Neil and he can either accept it or reject it. When I go back to my task list, I can see all of my tasks as well as the tasks that I’ve assigned to others.
	Outlook Tasks are an easy way for me to keep track of who’s responsible for what, leaving me the time I need to get the rest of my job done.
Outlook 2003 disappears. The animated text Experience your own great moments appears. Under it appears the URL http://www.microsoft.com/office.

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