Create a new data file and move or copy items to it

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  1. On the File menu, point to New, and then click Outlook Data File.
  2. To create a Microsoft Outlook Personal Folders file (.pst) that offers greater storage capacity for items and folders and supports multilingual Unicode (Unicode: A character encoding standard developed by the Unicode Consortium. By using more than one byte to represent each character, Unicode enables almost all of the written languages in the world to be represented by using a single character set.) data, click OK.

For compatibility with earlier versions of Outlook, under Types of storage, click Microsoft Outlook 97-2002 Personal Folders File (.pst), and then click OK.

  1. In the File name box, type a name for the file, and then click OK.
  2. In the Name box, type a display name for the .pst folder.
  3. Select any other options you want, and then click OK.

ShowPassword information

If you are creating a .pst file, you can add a password of up to 15 characters.

Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. For more information, see Help protect your personal information with strong passwords.

It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect.

If you select the Save this password in your password list check box, make a note of the password in case you need to open the .pst on another computer. Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account.

The name of the folder associated with the data file appears in the Folder List (Folder List: Displays the folders available in your mailbox. To view subfolders, click the expand icon next to the folder. If the Folder List is not visible, press CTRL+6.). By default, the folder will be called Personal Folders.

  1. Drag any item from your current folders to the new folder. Press CTRL while dragging to copy items instead of moving them.

 Note   Storing items containing multilingual Unicode data in a Microsoft Outlook 97-2002 Personal Folders file (.pst) (Personal Folders file (.pst): Data file that saved your messages and other items on your computer. You can assign a .pst file to be the default delivery location for email messages. You can use a .pst to organize and back up items for safekeeping.) file may result in incorrect character mapping that will lead to text that is unreadable. It is recommended you use the Microsoft Outlook Personal Folders file (.pst) format because it offers greater storage capacity for items and folders and supports multilingual Unicode data.

 
 
Applies to:
Outlook 2003