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Calendar I: Outlook calendar basics

An appointment in the calendar, close up of the Reminder drop down in an appointment open for editing, a Reminder dialog box

When you create any type of calendar entry, a reminder is set automatically. Outlook will notify you of appointments and meetings 15 minutes before they start. In the picture, we've shown the steps to change the reminder time for any calendar entry by opening the entry and adjusting the settings in the Reminder box on the Appointment tab.

Callout 1 Double-click the appointment to open it.
Callout 2 Choose the reminder time.
Callout 3 A reminder appears at the specified time.

We'll show you where and how to change the automatic setting for appointment and meeting reminders in the practice at the end of this lesson.

Wondering about reminders for events? Outlook will notify you of events 18 hours before they start. You can't change this automatic setting, but you can use the same steps that we've shown in the picture to change reminders for events on an event-by-event basis.

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