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Create great-looking signatures for your e-mail

Copying fancy signature from message body and pasting into Signatures and Stationery dialog box

If you're having trouble getting your signature to look just the way you want by using the tools available in the Signatures and Stationery dialog box, here's a tip: Design the signature in the e-mail message body, and then copy and paste it to the Edit signature area of the Signatures and Stationery dialog box. Because the Outlook editor is based on Microsoft Office Word, many of the features available in Word are available in Outlook — and you can use those features to get fancy. Here are a few examples of what you might do:

  • Use a table for layout    A table will give you better control over the position and alignment of each part of your signature. You can use different cells in the table for different text alignments or even use a contrasting background for part or all of the table.
  • Insert symbols    You can use symbols as identifiers for different text elements in your signature. For example, you could use a phone to show which number is your land line and a printer to show your fax number.
  • Size and format pictures    We mentioned earlier that you cannot size pictures directly in the Signatures and Stationery dialog box. You can size pictures directly in the Outlook editor. You can also crop them, rotate them, or change them from color to black and white, to name just a few of the available options.

So you see, you can get very fancy if you want to. In the Quick Reference Card at the end of the course, you'll see links to some of the specific steps you would follow to do the things we've mentioned. And of course, how much you choose to do is up to you. But there's so much that you could do to your signature in the Outlook editor that now would be a good time to remind you that simplicity counts too. If you choose to design your signature in the Outlook editor, take care not to get too carried away.

Note     You can design your signature in any other HTML-compatible program such as Microsoft Office Word, copy the result in that program and then paste it into the Edit signature area of the Signatures and Stationery dialog box. If in earlier versions of Outlook you used the Advanced Editor to edit signatures, this copy-and-paste method is what you can use instead.

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