Add a hyperlink to an email message

For the easiest way to insert a link in the body of a message, type a Web site or e-mail address and then press ENTER or the SPACEBAR. Outlook automatically formats it for you and makes it hot (clickable). You can turn this automatic hyperlinking feature off, too.

In this article, you'll find out how to make or modify a link in more detail, change the link text (the text that's hot and that people see), and create a link to a "bookmarked" place within the message.

To add a return or "mailto:" e-mail link, see Add a return e-mail link to a message (Outlook 2007) or Add a return email link in an email message (Outlook 2010).

What do you want to do?


Create a link

You can create a link to a document, e-mail message, file, or Web page.

  1. Select the text or picture that you want to display as the link.
  2. On the Insert tab, in the Links group, click Hyperlink Button image.

You can also right-click the text or picture and then click Hyperlink.

  1. Do one of the following:
    • To link to an existing file or Web page, click Existing File or Web Page under Link to, and then type the address that you want to link to in the Address box. If you don't know the address for a file, click the arrow in the Look in list, and then navigate to the file that you want.
    • To link to a file that you haven't created yet, click Create New Document under Link to, type the name of the new file in the Name of new document box, and then, under When to edit, click Edit the new document later or Edit the new document now.

 Note   To customize the ScreenTip that appears when you rest the pointer over the link, click ScreenTip and then type the text that you want. If you don't specify a tip, Outlook uses the path or address of the file as the tip.

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Change the link text

You can use any text you like for the link people see and click on.

Example   The link text,  "Team Announcements"  is easier to read and understand than,  "http://www.contoso.com/contoso%20/Lists#%20/Announcements/Current.aspx."   

  1. Right-click the link, and then click Edit Hyperlink.
  2. In the Text to display box, type the text that you want people to click on.

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Insert a bookmark in the current message

To link to a location in an open message, bookmark the link destination and then add the link to it.



Step 1: Bookmark the link destination

  1. In the message, select the text or item to which you want to assign a bookmark, or click where you want to insert a bookmark.
  2. On the Insert tab, in the Links group, click Bookmark.
  1. Under Bookmark name, type a name.
    1. Bookmark names must begin with a letter and can contain numbers. You can't include spaces in a bookmark name. However, you can use the underscore character to separate words — for example, First_heading.
  2. Click Add.

Step 2: Add the link

  1. Select the text or object that you want to display as the link.
  2. Right-click and then click Hyperlink Button image on the shortcut menu.
  3. Under Link to, click Place in This Document.
  4. In the list, select the heading or bookmark that you want to link to.

 Note   To customize the ScreenTip that appears when you rest the pointer over the link, click ScreenTip, and then type the text that you want. If you don't specify a tip, Outlook uses "Current document" as the tip for links to headings. For links to bookmarks, Outlook uses the bookmark name.

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Turn automatic hyperlinking on or off

Automatic hyperlinking is turned on by default, but you can turn it off.

Outlook 2010

  1. Click the File tab, and then click Options.
  2. Click Mail.
  3. Under Compose messages, click Editor Options.
  4. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.
    • To turn off automatic hyperlinking, clear the Internet and network paths with hyperlinks check box.
    • To turn it back on, select the Internet and network paths with hyperlinks check box.

Outlook 2007

  1. Click the Microsoft Office Button Button image, and then click Editor Options.
  2. Click Proofing.
  3. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.
    • To turn off automatic hyperlinking, clear the Internet and network paths with hyperlinks check box.
    • To turn it back on, select the Internet and network paths with hyperlinks check box.

 Tip   Remove the link from an e-mail address or URL  If you no longer want something to be "hot," or clickable, press CTRL+Z immediately after you type the address or URL. This removes the link. If you press CTRL+Z a second time, the address or URL is deleted.

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Applies to:
Outlook 2010, Outlook 2007