Microsoft Office OneNote 2007 is a digital notebook that provides a flexible way to gather and organize much more than just your notes. Powerful search enables you to find information where you couldn’t before, such as spoken words in audio and video recordings and text in scanned documents or pictures. Shared notebooks give teams a common place to gather notes and information and automatically merge and update people’s contributions, whether the changes were made while online or offline. Integration with the 2007 Microsoft Office system means it’s familiar and easy to use. Office OneNote 2007 enables you to focus on your work instead of on managing information.

Office OneNote 2007 is for people who must manage ever-increasing amounts of information or for teams that lack a common place to gather meeting notes, research, and other information. OneNote was developed to help individuals manage information overload and to enable teams to work together more effectively by using shared notebooks.

Office OneNote 2007 provides a single space for gathering information that follows the metaphor of a paper-based notebook. In Office OneNote 2007, you can create multiple digital notebooks for different projects or activities and create folders, sections, and pages within each notebook. With Office OneNote 2007, you can go beyond the limits of paper and pencil to incorporate pictures, drawings, audio and video recordings, and more in your notes. The intuitive design and familiar notebook metaphor of Office OneNote 2007 help you easily organize this information to suit your needs. Powerful search features help you find information when you need it so you can do your work. And Office OneNote 2007 includes easy-to-use sharing tools that help you work effectively and efficiently with others no matter where they’re located.

You can use Office OneNote 2007 to:

Gather your notes and information in one place

• Gather many different types of information — including text, pictures, digital handwriting, audio and video recordings, and more — all in one location so that you’ve always got it at your fingertips.
• Back up your information — Office OneNote 2007 automatically saves and creates backup copies of the information in your notebook to help protect your information and your organization’s intellectual property, and to give you peace of mind.
• Take more accurate and comprehensive notes by synchronizing your typed or handwritten notes with recorded audio or video clips. Audio and video recordings make it easy to come back to your notes later and catch all the important details.
• View and gather information about your Microsoft Windows Mobile–powered device, such as voice notes and pictures from your camera phone, which synchronizes with your OneNote notebook when connected to your computer.

Find what you're looking for quickly

• Eliminate the guesswork about where you stored critical information. Office OneNote 2007 continually indexes your information so search results are returned in seconds. With Office OneNote 2007 you can search for text within images, and spoken words in audio and video recordings. Search results include hyperlinks that take you directly to the information you need.
• Improved navigational views enable you to see all open notebooks simultaneously. Use drag-and-drop functionality to easily arrange and rearrange your notes, and add hyperlinks to other pages in your notebook so you can quickly jump to relevant content.
• Highlight important ideas or actions in your notes with customizable note tags, and manage tasks, contacts, and meetings together with the 2007 or 2003 versions of Microsoft Office Outlook. Two-way task synchronization between Office OneNote 2007 and Outlook helps you manage your tasks and stay on top of important information.

Work together more effectively

• Work together from the same information with OneNote shared notebooks. Shared notebooks enable teams to contribute ideas and information to a single team notebook. When connected to the network, Office OneNote 2007 automatically merges changes to notebooks, whether they were made online or offline. In real-time sharing sessions, people in different locations can simultaneously view and edit the same page of notes without a server or IT infrastructure.
• Control access to your information by choosing which portions of your notebook to share and which to keep private. With password protection you can encrypt specific sections of your notebook to help ensure that only specific individuals can view these sections.
• Avoid duplicate work and take advantage of information gathered by others. Office OneNote 2007 makes it easy to gather, share, and store group knowledge.

Office OneNote 2007 enables your employees to quickly gather and centralize notes and information and share information and best practices with others. Office OneNote 2007 provides team-based virtual work environments that give people access to the same information so they can be more productive, make more informed decisions faster, and work together more effectively. Additionally, Office OneNote 2007 gives your employees a flexible way to capture and gather information, and if you store their notebooks on file servers or Microsoft Windows SharePoint Services sites, it gives your company a new way of bringing information into your content management system.

With Office OneNote 2007, teams can work together across physical boundaries, online or offline, and have access to the same information so that everyone is on the same page. Teams use Office OneNote 2007 to:

• Work together as a team on a shared notebook stored on a file server or a Windows SharePoint Services team site. Team members can contribute ideas or information to the notebook simultaneously or at different times from different locations. Office OneNote 2007 manages the changes to the notebooks for you, so there’s no need to check in or check out changes. Office OneNote 2007 stores a local copy of the shared notebook on each user’s computer, so they can both view and make changes to the contents of the notebook while disconnected from the Internet. After reconnecting to the network, Office OneNote 2007 will automatically merge the changes with everyone’s copy of the shared notebook.
• Conduct Live Sharing Sessions to enable people in different locations to work on the same page of notes at the same time. These sharing sessions are like a digital whiteboard that multiple people can view and edit at the same time, adding valuable visual context to telephone conferences.

Yes. Office OneNote 2007 includes team-sharing features such as shared notebooks and Live Sharing Sessions.

Find pricing and licensing information on the 2007 Microsoft Office system pricing page.

Yes. Office OneNote 2007 is included in two of the 2007 Microsoft Office suites: Microsoft Office Enterprise 2007 and Microsoft Office Home and Student 2007. Learn more about what programs are available in the 2007 Microsoft Office suites.

Yes. You can download a free trial of Office OneNote 2007. Or, you can try Office OneNote 2007 in your Web browser in the online test drive.

See the system requirements for Office OneNote 2007.

No. Office OneNote 2007 works on desktop computers, portable computers, and Tablet PCs. The majority of OneNote users use the software on desktop and portable computers.

No. Office OneNote 2007 does not require server or database technology. Peer-to-peer technology is used for Live Sharing Sessions, and shared notebooks are stored on network file shares or Windows SharePoint Services sites like other shared documents or files.

Yes. Office OneNote 2007 has application programming interfaces (APIs) that you can use to add functionality to transfer data from users' notebooks to your company’s business systems.

Resources will be posted on the Microsoft Office Developer Web site and MSDN.

No. You don’t need a 2007 Microsoft Office suite to use Office OneNote 2007. It can be used either as a separate, stand-alone program or in conjunction with other Microsoft Office system programs. However, there are some enhanced features customers can enjoy if they install both Office OneNote 2007 and other Microsoft Office system programs. For example, using Office OneNote 2007 with the 2007 or 2003 versions of Outlook enables two-way task synchronization between the two programs. Tasks created in Office OneNote 2007 will be added to your Outlook task list automatically, and updates made to your task list in Outlook will automatically flow back to Office OneNote 2007.

Office OneNote 2007 can be used either as a stand-alone program or in conjunction with other Microsoft Office system programs which helps you to capture and work with information from all of the Microsoft Office system programs. You can:

• Synchronize tasks between Office OneNote 2007 and the 2007 and 2003 versions of Outlook.
• Search Office OneNote 2007 files kept on a Microsoft Office SharePoint Portal Server 2003 Web site. Take notes on a conversation in Microsoft Office Communicator 2007 or on a contact or appointment in Outlook.
• Use the Clipboard to copy and paste to and from other files created with Microsoft Office system programs.
• Send your notes as an e-mail attachment or as HTML via Office Outlook 2007 or 2003.
• Use your Word custom dictionary. Office OneNote 2007 shares dictionaries with other programs in the 2007 Microsoft Office suites and the Microsoft Office 2003 Editions, so any words you add to your custom dictionary in another program are recognized in Office OneNote 2007.
• Use the Research task pane to look up information from an intranet or on the Web, as well as in online dictionaries, encyclopedias, thesauri, translation services, and reference materials.
• Host a shared notebook on a SharePoint site.

While there is not a Macintosh version of Office OneNote 2007, you can run OneNote 2007 on a Macintosh by using Virtual PC and Microsoft Windows XP.

Yes. Office OneNote 2007 also works with Windows XP Service Pack 2.

Office OneNote 2007 includes new and advanced features that give you the ability to capture just about any kind of information — not just notes — in one place. New search functionality helps you find text in scanned pictures or documents and even spoken words in audio and video recordings. And Office OneNote 2007 has shared notebooks that help you work more effectively with your colleagues, whether online or offline.

New features include:

• The ability to search for text within pictures, and spoken words in audio and video recordings.
• Support for tables with a built-in calculator.
• Two-way, automatic task synchronization with Office Outlook 2007 and 2003.
• New and improved drawing tools.
• Improved navigation and organization, including drag-and-drop functionality.
• Multiple notebooks to keep projects separate, and to separate shared material from private.
• The ability to print anything to Office OneNote 2007 that you would print to a printer.
• Support for hyperlinks to the Web, other documents or files, or even other pages in your notebooks.
• The ability to embed files from other applications within notebook pages.
• New and improved inking features for the Tablet PC.
• Shared notebooks for working together with teammates.

Yes. You will still be able to use your OneNote 2003 notes after you upgrade to Office OneNote 2007. However, because the OneNote file format has changed, all OneNote 2003 files will be read-only in Office OneNote 2007, until you upgrade the files. When you first start Office OneNote 2007, an InfoBar will appear that will give you the option of upgrading your notes. An easy-to-follow dialog box will walk you through the simple upgrade process.

 Note   Office OneNote 2007 does not support backward compatibility with OneNote 2003. This means that after you upgrade your OneNote 2003 notes to the Office OneNote 2007 format, you will no longer be able to open these notes in OneNote 2003.

Anything you type, write, draw, or otherwise capture in Office OneNote 2007 is always automatically saved for you every 30 seconds. If you want to force a save at any point, you can press CTRL+S.

Yes, Office OneNote 2007 automatically backs up your notes whenever the program is running. Backups will not be created when Office OneNote 2007 is not open and running. Office OneNote 2007 will back up any files in your OneNote Notebooks folder (located in My Documents), as well as the originals of any files you have shortcuts to in your OneNote Notebooks folder. Backups occur in the background while the program is running, so errors and authentication dialog boxes are suppressed.

 Note   If you have OneNote files saved on a Web server that requires you to log on, and you do not click “automatically log me in on this computer,” then these files will not back up automatically.

By default, Office OneNote 2007 backs up your .one files once per day, and saves two copies of the backup file, one from the present day and one from the previous day. You can change the frequency of backups and the number of backup files saved by going to the Tools menu and clicking Options and then selecting Backup.

By default, Office OneNote 2007 saves your backup .one files to C:\Documents and Settings\username\Local Settings\Application Data\Microsoft\OneNote\Backup\notebook name. To customize the location of your backup files, go to the Tools menu and click Options then click Open and Save, then select Backup, and then click Modify to enter the new location.

You can create as many notebooks and sections with Office OneNote 2007 as you have space for on your hard disk.

Yes. You can drag any file from Microsoft Windows Explorer onto a page, or you can click Files on the Insert menu.

 Note   This feature is available only in Office OneNote 2007.

Yes. You can send any file from an application with printing capabilities to Office OneNote 2007, and the file will appear in Office OneNote 2007 as an image. The print dialog box of the chosen application will give you this option: Microsoft OneNote Import. After a document or portable document file format (PDF) file is printed to your OneNote notebook, Office OneNote 2007 will use optical character recognition to index the content so that you can search for it later.¹

When a notebook is stored at a network location or Windows SharePoint Services site, Office OneNote 2007 maintains a full offline copy of the notebook on the computer where you open the notebook. When you work with your notes in the offline version of the notebook, Office OneNote 2007 automatically merges any changes when you reconnect to the network.

Although rare, conflicts can occur when users make changes to the same material on the same page in the same section at the same time. When a conflict occurs, an InfoBar will appear showing you the different versions of the page, with the conflict areas in highlight. Users can then resolve the conflicts quite easily.

OneNote Mobile enables you to:

• Capture and review multimedia notes on your phone, which may include text, pictures, or voice recordings.
• Take a part of your OneNote notes from your PC with you, using the new mobile notebook and synchronize edits you’ve made on your phone with OneNote.
• Use your camera phone as an input device for OneNote, for taking pictures of whiteboards, maps, signs, business cards or customers.

Yes. Office OneNote 2007 operates with Microsoft Windows Mobile–based Pocket PCs and Windows Mobile–based Smartphones. Notes and audio recordings captured on a Pocket PC or Smartphone can be imported to Office OneNote 2007. To use your Smartphone or Pocket PC with Office OneNote 2007, connect your mobile device to your computer, and then start Office OneNote 2007. If Office OneNote 2007 is already running, reconnect the mobile device to your computer. A dialog box will prompt you to set up Office OneNote 2007 to automatically or manually import notes and recordings.

 Note   To copy notes from your Pocket PC to OneNote 2003 Service Pack 1, you must install and configure Microsoft ActiveSync 3.7 or later on your computer. ActiveSync is the synchronization software for Windows Mobile–based Pocket PCs and Smartphones. You can download the latest version of ActiveSync.

You cannot synchronize with OneNote 2003 or OneNote 2003 SP1. Office OneNote 2007 is required for synchronization.