Record a slide show

You can record your slide show to capture narration and slide timings at the same time. Or, you can record your slide show to archive a meeting, so that presenters or absent team members can review the presentation later and hear any comments made during the presentation.

 Notes 

  • To do this procedure, your computer must be equipped with a sound card, microphone, and speakers. Make sure that you aren't running any other sound recording applications, such as Speech Recognition.
  • Recording slide timings will also record the timing and duration of animation effects and the use of any triggers on your slide. You can turn the timings off when you don't want the presentation to use them.
  • Narration is not saved when you save a presentation as a movie.

Do any of the following:

ShowRecord a presentation

  1. In the navigation pane, click the slide that you want to start with.

ShowHow to select slides in the navigation pane

  1. On the View menu, click Normal.
  2. In the top of the navigation pane, click the Slides Slides tab  tab, and then click a slide.Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.
  1. On the Slide Show tab, under Presenter Tools, click Record Slide Show.

Slide Show tab, Presenter Tools group

  1. The recording automatically starts when you enter presenter view; however, you can pause and then restart the recording when you need to. Do any of the following:
To Do this
Pause the recording Click  Pause timer button
Continue the recording Click Start timer button
Reset the recording for the current slide Click Reset timer button
Advance to the next or previous slide Click Go to next slide or previous slide buttons
  1. When you reach the last slide or exit presenter view, PowerPoint prompts you to save the timings.

 Tip   

  • In slide sorter view you can see the timing for each slide.
  • An audio icon Audio icon on slide appears in the lower-right corner of each slide that has narration. However, this icon is not visible to the audience during a slide show.

ShowChange the narration on a slide

When you change the narration for a single slide, the timing is also updated.

  1. In the navigation pane, select the slide for which you want to change the narration.

ShowHow to select slides in the navigation pane

  1. On the View menu, click Normal.
  2. In the top of the navigation pane, click the Slides Slides tab  tab, and then click a slide. Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.
  1. On the Slide Show tab, under Presenter Tools, click Record Slide Show.

Slide Show tab, Presenter Tools group

  1. When you are finished recording, click Exit Show or press ESC .
  2. When prompted to save the timings, click Yes.

 Note   To delete the narration from a slide, select the audio icon Audio icon on slide on the slide, and then press DELETE .

ShowSet slide timings manually

PowerPoint will automatically record your slide timings when you record the slide show or you can manually set the slide timings to accompany your narration.

  1. In the navigation pane, select the slide or slides for which you want to manually set slide timing.

ShowHow to select slides in the navigation pane

  1. On the View menu, click Normal.
  2. In the top of the navigation pane, click the Slides Slides tab  tab, and then click a slide.To select multiple slides, hold down COMMAND  as you click the slides. Or, if you organized your slides into sections, select a whole group of slides by clicking the section title. Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.
  1. On the Transitions tab, under Advance Slide, select the After check box, and then type the number of seconds.

Transitions tab, Advance Slide group

ShowTurn off narration or slide timings before you play a slide show

Turning off the narration and slide timings does not delete them. You can turn the narration or timings back on at any time without having to recreate them.

  • Do one of the following:
To Do this
Turn off slide timings

On the Slide Show tab, under Set Up, clear the Use Timings check box.

Slide Show tab, Set Up group

Turn off narrations for all slides

On the Slide Show tab, under Set Up, clear the Play Narrations check box.

Slide Show tab, Set Up group

See also

Record audio

Save a presentation as a movie file

Use presenter view

 
 
Applies to:
PowerPoint for Mac 2011