PowerPoint keyboard shortcuts

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND + P the Print dialog box opens.

 Notes 

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.
  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

ShowEditing text and objects

To Press
Delete one character to the left DELETE
Delete one character to the right Delete
Cut selected text or object (object: A single element of your document. An object can be a text box, an imported graphic, a shape, a picture, and so on.) COMMAND + X or F2
Copy selected text or object COMMAND + C or F3
Paste cut or copied text or object COMMAND + V or F4
Paste special COMMAND + CONTROL + V
Duplicate selected object COMMAND + D
Increase the font size COMMAND + SHIFT + >
Decrease the font size COMMAND + SHIFT + <
Change the case of letters SHIFT + F3
Apply bold formatting COMMAND + B
Apply an underline COMMAND + U
Apply italic formatting COMMAND + I
Apply subscript formatting (automatic spacing) COMMAND + SHIFT + MINUS SIGN
Apply superscript formatting (automatic spacing) COMMAND + SHIFT + PLUS SIGN
Center a paragraph COMMAND + E
Justify a paragraph COMMAND + J
Left align a paragraph COMMAND + L
Right align a paragraph COMMAND + R
Undo the last action COMMAND + Z or F1
Open the Format Text dialog box, Font options COMMAND + T
Open the Format Text dialog box, Paragraph options COMMAND + OPTION + M

ShowMoving around in text

To move Press
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One line up UP ARROW
One line down DOWN ARROW
To the beginning of a word or one word to the left OPTION + LEFT ARROW
One word to the right OPTION + RIGHT ARROW
To the end of a line COMMAND + RIGHT ARROW or END
To the beginning of a line COMMAND + LEFT ARROW or HOME
To the beginning of a paragraph or up one paragraph OPTION + UP ARROW
Down one paragraph OPTION + DOWN ARROW
To the end of a text box OPTION + END
To the beginning of a text box OPTION + HOME

ShowWorking with objects

To Press
Duplicate selected object COMMAND + D
Select the next object TAB
Select the previous object SHIFT + TAB
Select all objects and all text COMMAND + A
Move the selected object in the direction of the arrow Arrow keys
Nudge the selected object slightly in the direction of the arrow COMMAND + arrow key
Group the selected objects COMMAND + OPTION + G
Ungroup the selected objects COMMAND + OPTION + SHIFT + G

ShowPresentations

To Press
Create a new presentation COMMAND + N
Create a new presentation with a template from the PowerPoint Presentation gallery COMMAND + SHIFT + P
Insert a new slide CONTROL + M or COMMAND + SHIFT + N
Zoom in COMMAND + PLUS SIGN
Zoom out COMMAND + MINUS SIGN
Make a copy of the selected slide in outline view, slide sorter view, or in the outline pane in normal view COMMAND + D
Make a copy of the selected slide in notes page view, or in the slides pane or notes pane in normal view COMMAND + SHIFT + D
Open a presentation COMMAND + O
Close a presentation COMMAND + W
Print a presentation COMMAND + P
Save a presentation COMMAND + S
Save a presentation with a different name, location, or file format. COMMAND + SHIFT + S
Quit PowerPoint COMMAND + Q
Find text and formatting COMMAND + F
Find and replace text and specific formatting COMMAND + SHIFT + H
Open the Reference Tools SHIFT + OPTION + F7
Check spelling F7
Insert a hyperlink COMMAND + K
Cancel a command, such as Save As ESC
Undo an action COMMAND + Z
Redo or repeat an action COMMAND + Y

Move through multiple open presentations.

This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off.

COMMAND + ~ or COMMAND + F6
Duplicate the selected slide COMMAND + SHIFT + D

ShowChanging views

To Press
Switch to normal view COMMAND + 1
Switch to slide sorter view COMMAND + 2
Switch to notes page view COMMAND + 3
Switch to full screen slide show COMMAND + SHIFT + ENTER
Switch to presenter view OPTION + ENTER
Show or hide guides COMMAND + OPTION + CONTROL + G
Switch to handout master view COMMAND + OPTION + 2 or SHIFT + click Slide Sorter View Slide Sorter View button
Switch to slide master view COMMAND + OPTION + 1 or SHIFT + click Normal View  Normal view button
Switch to notes master view COMMAND + OPTION + 3
Expand the navigation pane in normal view, and switch to the outline tab CONTROL + SHIFT + X
Close the navigation pane CONTROL + SHIFT + C

ShowSelecting text

To select Press
One character to the right SHIFT + RIGHT ARROW
One character to the left SHIFT + LEFT ARROW
From the insertion point to the same point one line up SHIFT + UP ARROW
From the insertion point to the same point one line down SHIFT + DOWN ARROW
All text to the start of the line SHIFT + HOME
All text to the end of the line SHIFT + END
From the insertion point to the end of the paragraph SHIFT + OPTION + DOWN ARROW
From the insertion point to the beginning of the paragraph SHIFT + OPTION + UP ARROW
From the insertion point to the beginning of the text box SHIFT + OPTION + HOME
From the insertion point to the end of the text box SHIFT + OPTION + END

ShowSlide show

You can use the following keyboard shortcuts while running your slide show in full-screen mode, with or without the presenter tools.

 Tip   You can press the HELP key during a slide show to see a list of keyboard shortcuts. (The HELP key is not available on some laptop keyboards.)

To Press
Perform the next animation or advance to the next slide N , RETURN , PAGE DOWN , RIGHT ARROW , DOWN ARROW , ENTER , or the SPACEBAR (or click the mouse button)
Return to the previous animation or return to the previous slide P , PAGE UP , LEFT ARROW , UP ARROW , or DELETE
Go to slide number The number of the slide that you want to view, and then press RETURN .
Display a black screen, or return to the slide show from a black screen B or PERIOD
Display a white screen, or return to the slide show from a white screen W or COMMA
Stop or restart an automatic slide show S or PLUS SIGN
Play slide show from the first slide COMMAND + RETURN
Play slide show from the current slide COMMAND + SHIFT + RETURN
End a slide show ESC , COMMAND + PERIOD , or HYPHEN
Erase on-screen annotations E
Go to next hidden slide if the next slide is hidden H
Redisplay hidden pointer and/or change the pointer to a pen COMMAND + P
Redisplay hidden pointer and/or change the pointer to an arrow COMMAND + A
Hide the pointer and button immediately COMMAND + I CONTROL + H
Hide the pointer and button in 10 seconds COMMAND + U
Show or hide the arrow pointer A or EQUAL SIGN
Display the contextual menu Hold down CONTROL and click the mouse button

ShowWorking in a table

To Press
Move to the next cell TAB
Move to the preceding cell SHIFT + TAB
Move to the next line or row DOWN ARROW
Move to the preceding line or row UP ARROW
Start a new paragraph in a cell RETURN
Add a new row at the bottom of the table TAB at the end of the last row

ShowWindows and dialog boxes

To Press
Close the active window COMMAND + W
Perform the action assigned to a default button in a dialog box RETURN
Cancel a command and close the dialog box ESC
Hide the current window COMMAND + H
Minimize the current window COMMAND + M

See also

Common Office keyboard shortcuts

Create or delete a keyboard shortcut

Turn on Accessibility options

 
 
Applies to:
PowerPoint for Mac 2011