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Our friends to the north, The Canadian Home Magazine, held a contest for customers to tell reveal favorite tips on Using Office 2007. Here are a whopping 24 winning tips to share and help you discover more about Office 2007. Need 2007? Try a free trial or send us your own tips about Office 2007 for a future article. The 24 tips: Before you share, use the Document InspectorBefore you share your document with other people, use the Document Inspector to check the document for hidden metadata, personal information, or other hidden content. The Document Inspector can find and remove information such as comments, versions, tracked changes, ink annotations, document properties, document management server information, hidden text, custom XML data, and information in headers and footers. Insert tables with the new Ribbon featureI discovered that in Microsoft Word 2007, inserting tables has changed slightly from the previous version of Office. It really is a piece of cake with the new Ribbon. Once you have created a table, it is very simple to add a splash of color. If you click on the table you have just created you will notice a new set of tabs appears in the Ribbon. Click on the Table Styles selector and click on your favorite color scheme. The result is a very attractive, very simple table. Make stunning tables with the gridI use a lot of tables in my business and have always liked using the grid system. I was surprised to find that now the grid is actually shown on the page as you are selecting it. It makes it really easy to see exactly what you are going to get when you are trying to make a table. I also thought it was really great that you can select colors for the table from the tab that pops up — nice and easy!!! Keep in line with the ruler — when you want itWhen you are typing and don't want the ruler on all the time, place your cursor on the grey line between the document and settings above, and the ruler will come on temporarily so you can see it and adjust if necessary. Works great! Math made simple — add equations to your Word docSomething I figured out right off the bat is that equations can be put into your Word document with ease. Click Insert and Equation and you're off and running; no more looking for the program with which to import it. You can also set it up automatically, like automatic numbering or bullets, because it assumes the equation will continue on the next line. I was completely amazed by this feature and would recommend this program over Microsoft 2003 any day. This is a great upgrade, especially for students. It saves time and frustration when trying to complete math assignments. Add an address into any programIf you keep your addresses in the database, they can be used in any of the software components offered in Microsoft Office 2007. When you want to do address labels in Word, or send e-mails in Outlook — they can be accessed. I love that! Make it STAND OUT. Change the Case.A really handy feature I found in Word 2007 is the "Change Case" button. It is located below the "Font Size" drop-down in the "Font" section of the Ribbon. To use it, highlight/select the sentence or word you wish to change and then click on the "Case" option you want. This is just GREAT for emphasizing titles, headings, and abstracts. Now that's a cool font!When you go to the Font dialogue box and click on a particular font type, the example shows up as a balloon and gives you a better look at how the font will appear. Make your presentations stand out with a themeCreating a theme in Microsoft Office PowerPoint makes things a whole lot easier when you create a presentation. Where I work we only use particular colors and fonts in our presentations, so by setting the theme a certain way, each time you go in to create a new one you can easily pick the theme and get started with all the right colors and fonts. Excel — Word — Outlook, they are all improvingExcel 2007 has an increased spreadsheet row and column capacity of 1 million rows by 16,000 columns, which enables you to import and work with massive amounts of data. In Word 2007 you can remove unwanted information from your documents. The new Document Inspector feature can remove comments, tracked changes, or other unwanted information. In Outlook 2007 I used to press the 'Send' button, and then realize something was wrong, but it was too late to stop the e-mail from going out. I love that you can now defer the delivery of an individual message or all messages by at least one minute. Thanks! Go global with a variety of dictionariesIf you constantly work in a bilingual context, enable Tools > Language and check Detect language automatically. The two dictionaries must be loaded in order to use this feature. When typing a document, you can even have paragraphs switching languages, and the dictionaries will check spelling for each paragraph separately. The languages must be selected at the installation stage of Office. Save time with themesI save tons of time with the use of themes. Changing the theme of a document not only changes the background color, but also the colors, styles and fonts of the diagrams, tables, charts, shapes and text. You can get great looking results fast and easy. Easily find data with the Excel RibbonA very handy tool for helping find a command or function in Excel 2007, which you used in Excel 2003, is the Excel Ribbon mapping workbook. It makes the transition much easier. To find the location of menu and toolbar commands in Excel 2007, open the Excel Ribbon mapping workbook. Instructions on the first tab of the workbook provide tips for customizing, finding, and printing data. Quick Access to ShortcutsThis new feature is one of my favorites. With older versions of Word, not everybody knew all the shortcuts or where to find them. If you press the ALT key in Microsoft Word 2007 it will display all commands on the Quick Access Toolbar. No more trying to figure it out. It's all there for you in Word. Go directly to a FileWhen I open a file and want to use Home Office/Student, I can click "Always Open this type of file with this program", and I don't have to go searching through useless programs to get directly to the file I want to see. ALT key with just a tap of a fingerIn Office 2007, you no longer have to hold down the ALT key to use shortcuts to access menus and their corresponding commands/sub-menus. It was awkward to keep my pinkie finger on the ALT key while pivoting on that same finger hoping to hit the right keys at the same time. Now you just have to hold it down long enough for the letters to pop up next to the menu headings. This enables a far more accurate and faster method of reaching the commands that you need! Add features to the Quick Access ToolbarOne of my favorite features of the new Microsoft Office Word 2007 is the Quick Access Toolbar. For example, to add the Translate feature to the Quick Access Toolbar, click on the Review Tab, then right click the Translate button. Click on Add to Quick Access Toolbar. The Translate button now appears on the Quick Access Toolbar next to the Office button. No more searching for menusIn order to get your word processing done in no time, you can customize the Quick Access Toolbar. All commands are listed in alphabetical order in More Commands in the Quick Access Toolbar. By adding the more frequently used commands to this toolbar, you can finish your job faster by clicking on the icons in the toolbar instead of navigating around the menus. Zoom in for a better viewOne feature I've found really useful is the zoom slider at the bottom right corner of Word and other Office 2007 applications. Now, zooming out to see how the text looks on paper before printing, and zooming in to enlarge font is a breeze compared to all the menu navigation in older word processing software. For more precision, you can also click on the buttons beside the slider: Print Layout, Full Screen Reading, Web Layout, Outline and Draft. Keep it all in notesOffice OneNote is very handy for taking quick notes of something I want to use or check out later. Print faster with a customized toolbarAdd commonly used commands to the Quick Access Toolbar on the top left corner. Simply right click on it and go into customize the toolbar. Sometimes adding the print command will speed up productivity. Use Word to make professional labelsIt's easy to make labels or envelopes in Word — just go to Tools > Letters & Mailings > Envelopes and Labels, and you can be sure that your outgoing mail will look professional. Easily manage your references and footnotesWhile I was tooling around in Word 2007 I discovered the References tab. This tab handles almost any type of citation you may be required to utilize for your writings. Divided into six sections: Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities, everything is organized in an efficient and self-explanatory fashion. Customize your slidesUnder the "Background Style" tab you're able to choose a different background for every slide and completely customize it with shading and every color imaginable. The gradient and textured backgrounds create eye-catching presentations. Again, please send us your tips in our comments section for a later article. |
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