This feature is available in the Simplified Chinese, Traditional Chinese, English (U.S.), and Japanese language versions of Microsoft Office.
When you use Office speech recognition, you'll switch between working in Voice Command mode and Dictation mode by clicking buttons on the Language bar or by saying "voice command" or "dictation."
Language bar with text labels hidden
Note The Language bar by default shows text labels beside each button on the bar. You can hide or show the text labels by right-clicking the Language bar, and then clicking Text Labels.
Using Voice Command mode
Note Using Voice Command mode for dialog box and task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) items is not available in Simplified Chinese and Japanese.
To select menu, toolbar, dialog box, and task pane items by using your voice, if the microphone is not already turned on, click Microphone on the Language bar, and then click Voice Command on the Language bar, or say "voice command."
For example, to change the font in any Office program by using your voice, do the following:
- To open the Format menu, say "format."
- To open the Font dialog box, say "font."
- To change the font from Times New Roman to Verdana, say "verdana."
- To close the Font dialog box, say "OK."
Note You can also change font format without opening the Font dialog box. Say "font" to open the Font box on the Formatting toolbar, and then say a font name.
Other Voice Command mode examples
Do the following to select:
For example, the ScreenTip for the Save button is "Save." Say "save" to open the Save dialog box.
Menu and command items
Dialog box items
- To select different tabs in a dialog box, say the name of the tab. For example, in Microsoft Word, say "edit" or "tab edit" in the Options dialog box to select the Edit tab.
- Say the name of any dialog box option. For example, on the Edit tab in the Options dialog box in Word, say "prompt to update style" or "check prompt to update style" to select the Prompt to update style check box.
To clear a dialog box option, say "prompt to update style" again or say "uncheck prompt to update style."
- In an Open dialog box, you can open a drop-down list by saying the name next to the list, if a name is available. For example, in Microsoft PowerPoint, to open the Tools menu, say "tools." To select the Options command, say "options," which opens the Options dialog box.
To select a tab in the Options dialog box, say the name of the tab. For example, say "save" to open the Save tab.
To see the items in the Save PowerPoint files list, say "save PowerPoint files as" or "drop save PowerPoint files as."
Task pane items
Commands you can say
The following list is a sample of the commands you can say. For more information, see the Microsoft Office Online Web site.
The command you can say is shown first, followed by the keyboard or mouse equivalent for the command. For example:
END (command you can say)
Press END (keyboard or mouse equivalent)
Back one word
Press CTRL+LEFT ARROW
Press the SPACEBAR
Cancel (U.S. English only)
Right-click a menu
(Not available in Japanese language version of Office)
Press UP ARROW
Press DOWN ARROW
Press LEFT ARROW
Press RIGHT ARROW
Press CTRL+PAGE+DOWN ARROW
Press PAGE DOWN
Press PAGE UP
Using Dictation mode
To dictate text into any Office program, if the microphone is not already turned on click Microphone on the Language bar, and then click Dictation on the Language bar, or say "dictation."
- You can dictate by spelling. Say "spelling mode," pause briefly, and then say "s-u-n."
- You can use Dictation mode to get help as you work. Place the insertion point into the Office Assistant or into the Ask a Question box, and then dictate your question.
The following lists tell you how to say some things as you dictate. What you can say is followed by what is inserted. For example:
Dot (what you can say)
. (what is inserted)
Symbols and special characters
End curly brace
Open single quote
Close single quote
five (numbers less than 20 are spelled out when inserted)
21 (numbers greater than 20 are inserted as digits)
first (ordinal numbers)
five five five zero one eight seven
555-0187 (telephone numbers)
To dictate all numbers as digits, say "force num," pause briefly, and then say "5."
- For more examples of how to use speech recognition, see the Microsoft Office Online Web site.