Things you can do and say with speech recognition

This feature is available in the Simplified Chinese, Traditional Chinese, English (U.S.), and Japanese language versions of Microsoft Office.

When you use Office speech recognition, you'll switch between working in Voice Command mode and Dictation mode by clicking buttons on the Language bar or by saying "voice command" or "dictation."

Language bar

Callout 1 Language bar with text labels hidden

 Note   The Language bar by default shows text labels beside each button on the bar. You can hide or show the text labels by right-clicking the Language bar, and then clicking Text Labels.

ShowUsing Voice Command mode

 Note   Using Voice Command mode for dialog box and task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) items is not available in Simplified Chinese and Japanese.

To select menu, toolbar, dialog box, and task pane items by using your voice, if the microphone is not already turned on, click Microphone Button image on the Language bar, and then click Voice Command Button image on the Language bar, or say "voice command."

For example, to change the font in any Office program by using your voice, do the following:

  1. To open the Format menu, say "format."
  2. To open the Font dialog box, say "font."
  3. To change the font from Times New Roman to Verdana, say "verdana."
  4. To close the Font dialog box, say "OK."

 Note   You can also change font format without opening the Font dialog box. Say "font" to open the Font box on the Formatting toolbar, and then say a font name.

ShowOther Voice Command mode examples

Do the following to select:

ShowToolbar buttons

For example, the ScreenTip for the Save Button image button is "Save." Say "save" to open the Save dialog box.

ShowMenu and command items

ShowDialog box items

  • To select different tabs in a dialog box, say the name of the tab. For example, in Microsoft Word, say "edit" or "tab edit" in the Options dialog box to select the Edit tab.
  • Say the name of any dialog box option. For example, on the Edit tab in the Options dialog box in Word, say "prompt to update style" or "check prompt to update style" to select the Prompt to update style check box.

To clear a dialog box option, say "prompt to update style" again or say "uncheck prompt to update style."

  • In an Open dialog box, you can open a drop-down list by saying the name next to the list, if a name is available. For example, in Microsoft PowerPoint, to open the Tools menu, say "tools." To select the Options command, say "options," which opens the Options dialog box.

To select a tab in the Options dialog box, say the name of the tab. For example, say "save" to open the Save tab.

To see the items in the Save PowerPoint files list, say "save PowerPoint files as" or "drop save PowerPoint files as."

ShowTask pane items

To open the New File task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) in Office programs, do the following:

To open a new blank file, say "new file."

  • To say the name of a hyperlink in a task pane, say the name of the entire hyperlink. For example, to open Templates on Microsoft.com in the New File task pane, say "templates on Microsoft dot com."

 Note    This does not apply to Microsoft Outlook.

Commands you can say

The following list is a sample of the commands you can say. For more information, see the Microsoft Office Online Web site.

ShowNavigation examples

The command you can say is shown first, followed by the keyboard or mouse equivalent for the command. For example:

END (command you can say)

Press END (keyboard or mouse equivalent)

Return

Enter

Press ENTER

Backspace

Delete

Press BACKSPACE

Back one word

Last word

Press CTRL+LEFT ARROW

Space

Space Bar

Press the SPACEBAR

Escape

Cancel (U.S. English only)

Press ESC

Right-click

Context menu

Right-click menu

Right-click a menu

(Not available in Japanese language version of Office)

Tab

Press TAB

Shift Tab

Press SHIFT+TAB

End

Go End

Press END

Home

Go Home

Press HOME

Up

Go Up

Press UP ARROW

Down

Go Down

Press DOWN ARROW

Left

Go Left

Press LEFT ARROW

Right

Go Right

Press RIGHT ARROW

Previous Page

Press CTRL+PAGE

Next Page

Press CTRL+PAGE+DOWN ARROW

Page Down

Press PAGE DOWN

Page Up

Press PAGE UP

ShowUsing Dictation mode

To dictate text into any Office program, if the microphone is not already turned on click Microphone Button image on the Language bar, and then click Dictation Button image on the Language bar, or say "dictation."

ShowTips

  • You can dictate by spelling. Say "spelling mode," pause briefly, and then say "s-u-n."
  • You can use Dictation mode to get help as you work. Place the insertion point into the Office Assistant or into the Ask a Question box, and then dictate your question.

The following lists tell you how to say some things as you dictate. What you can say is followed by what is inserted. For example:

Period

Dot (what you can say)

. (what is inserted)

ShowPunctuation

Period

Dot

.

Comma

,

Colon

:

Semi-colon

;

Question mark

?

Exclamation point

!

ShowSymbols and special characters

Ampersand

&

Asterisk

*

At sign

At

@

Backslash

\

Slash

/

Vertical bar

|

Hyphen

Dash

-

Double dash

--

Equals

=

Plus

Plus sign

+

Pound sign

#

Percent

Percent sign

%

Dollar sign

$

Underscore

_

Tilde

~

Ellipsis

...

Greater than

>

Less than

<

Caret

^

New line

Enter

New paragraph

Enter twice

ShowBrackets

Bracket

Left bracket

Open bracket

[

End bracket

Right bracket

Close bracket

]

Open brace

Curly brace

Left brace

{

Close brace

End curly brace

Right brace

}

Open parenthesis

Left paren

(

Close parenthesis

Right paren

)

ShowQuotation marks

Quote

Open quote

"

Close quote

"

Single quote

Open single quote

'

Close single quote

'

ShowNumbers

5

five (numbers less than 20 are spelled out when inserted)

21

21 (numbers greater than 20 are inserted as digits)

first

first (ordinal numbers)

one half

1/2 (fractions)

five five five zero one eight seven

555-0187 (telephone numbers)

ShowTip

To dictate all numbers as digits, say "force num," pause briefly, and then say "5."

 Notes 

  • For more examples of how to use speech recognition, see the Microsoft Office Online Web site.
 
 
Applies to:
Access 2003, Excel 2003, FrontPage 2003, Outlook 2003, PowerPoint 2003, Publisher 2003, Word 2003