Note    Your Meet Now audio options are shared with the Conferencing Add-in audio options.

1. From the drop down menu select, Meet Now Account, Office Communications Server 2007.
2. On the Welcome to Microsoft Office Live Meeting page, click Meet Now Options. In the Live Meeting Audio Options dialog box, click the audio options that you want to set.
3. When the audio options are set the way you want them and you want to reuse these settings for future meetings by default, click Set As Default. To save the settings for this meeting, click OK.
1. To allow participants to dial in to a conference call select Dial in to the meeting using a Telephone conferencing service.
2. Under Provider, type your conference call provider name.
3. Under Toll-free Number, type the city code or the area code and local phone number of the toll-free meeting phone.
4. Under Toll Number, type the city code or the area code and local phone number of the toll meeting phone.
5. Under Participant and Leader codes, in the boxes provided, type a participant code and a leader code that meeting participants must use to identify themselves as participant or leader when they join the audio conference. The leader code is never revealed to meeting participants.
6. To enable participants to connect to a two-way communication over the Internet from presenters to attendees, select the Connect to the meeting using computer audio check box.

1. From the drop-down menu, select Meet Now Account, Office Live Meeting 2007 service.
2. On the Welcome to Microsoft Office Live Meeting page, click Meet Now Options. In the Meeting Options dialog box, click the options that you want to set.
3. In the Meet Now Options dialog box, click the category of options that you want to set, as described in the following table. The rest of this topic explains how to set individual options within these categories.

   Option category	Description
   Meet Now Details	Default settings for language to be used, your department billing code, meeting size, and meeting duration.
   Entry Control	Method for controlling participant access to your Meet Now space, which establishes limits on when participants can join the meeting, and whether participants must supply an e-mail address and company name.
   Meeting Lobby	A waiting area for people who want to join your meeting but do not have an invitation.
   Additional Features	Various permissions you can grant to meeting participants and settings to improve the participants' experience.
   Expiration	A time limit for making meeting and recording content available to participants after the meeting or recording is over.
   Audio	Settings that control how meeting audio is made available to participants.
   Recording	Access restrictions on any recordings that might be made during the meeting.

4. When your Meet Now options are the way you want them, click OK.

To set Meet Now details

1. In the left pane of the Meet Now Options dialog box, click Details.
2. In the Language box, select the language that will be used in the Live Meeting client, in meeting invitations, and in descriptive data for Live Meeting recordings.
3. In the Bill to Code box, enter the billing code associated with your use of the Live Meeting service within your organization.
4. In the Meeting Size box, enter the maximum number of people that you expect to attend a meeting.
5. In the Meeting Duration list, select the maximum length of a meeting.

To set Entry Control options

1. In the left pane of the Meet Now Options dialog box, click Entry Control.
2. Under Presenters, do one of the following:
   • To restrict entry as a presenter to individuals who have a membership in your Live meeting account, click Access Control List.
   • To allow entry as a presenter to individuals who have the meeting ID and meeting key (password) for this meeting, click Meeting Key. If you want the Live Meeting Manager to automatically generate a meeting key for your meeting, select the Generate a new Meeting Key for every Meet Now meeting check box. To create your own meeting key, type the key in the Use this Meeting Key box.
3. Under Attendees, do one of the following:
   • To restrict entry as an attendee to individuals who have a membership in your Live Meeting account, click Access Control List.
   • To allow entry as an attendee to individuals who have the meeting ID and meeting key (password), click Meeting Key. If you want Live Meeting Manager to automatically generate a meeting key for your meeting, select the Generate a new Meeting Key for every Meet Now meeting check box. To create your own meeting key, type the key in the Use this Meeting Key box.
   • To allow entry as an attendee to indviduals who have the meeting ID without requiring a meeting key, click Free Entry.
4. Under Meeting Entry Time, to allow only presenters to enter your meeting until 30 minutes before it starts, click Attendees can join 30 minutes before the meeting starts; presenters can join at any time. To allow anyone to enter at any time, click Both attendees and presenters can join at any time.
5. To require that meeting participants supply an e-mail address and company name before being admitted, under Extended Registration, click Request e-mail address and company name. Otherwise, click Do not request e-mail address and company name.

For details about setting entry control options, see Entry Control in Live Meeting.

To set Meeting Lobby options

• In the left pane of the Meet Now Options dialog box, click Meeting Lobby.
• To enable the meeting lobby so that meeting attendees must wait to be admitted to the meeting, select the Enable Meeting Lobby for this meeting check box. Live Meeting Manager will automatically generate a URL for the meeting lobby, which you can send to attendees.
• In the Lobby greeting text box, you can type a message that will appear when somebody visits the meeting lobby.
• If you want Live Meeting Manager to send you an e-mail notification when somebody enters the meeting lobby, select the Enable e-mail notifications from lobby attendees check box. After the first visitor to the lobby, a new e-mail message is sent every 30 minutes, or when someone new enters the lobby.

To set additional features

1. In the left pane of the Meet Now Options dialog box, click Additional Features.
2. To allow attendees to ask questions of presenters, select the Question and Answer Control Panel check box.
3. To allow presenters to use the Live Meeting client to end the meeting and close the client on the computer of each participant, select the Show End Session Option in Live Meeting client check box.
4. To enable chat during the meeting, select the Chat check box.
5. To allow presenters to share programs with other participants, select the Application Sharing check box. If you allow application sharing, click the appropriate option to specify when presenters can share control of the application with participants. If you want participants to be able to request control, select the appropriate check box. To set the color quality of shared applications, which can affect the performance of application sharing over a network or over the Internet, select the appropriate option in the How many colors to use for sharing? box.
6. To allow either presenters only or all participants to store meeting content as an Adobe® Acrobat file (.pdf), select the Printing to PDF check box, and then check the appropriate option to indicate who is authorized to save the meeting content.
7. To display the seating chart to all participants, select the View the Seating Chart check box. To change the meanings associated with each color in the seating chart, type the appropriate text in the boxes provided. To change the default color, click the appropriate color.
8. To display a pane in the Live Meeting client of each participant that can display any content that can be passed through an HTTP or secure HTTP (HTTPS) Web page, including interactive surveys, video, and audio, select the Streaming Media Custom Frame check box. In the Attendee URL box, enter the URL of the Web page that you want to display in the pane on the attendee client. In the Presenter URL box, enter the URL of the Web page that you want to display in the pane on the presenter client.

To set Content Expiration options

1. In the navigation pane of the Meeting Options dialog box, click Expiration.
2. To set a time limit after which any stored content from your meeting and recording is deleted, select the appropriate check box, and then enter the time interval you want. If you clear the check box, content is not automatically deleted.

To set Audio options

1. In the navigation pane of the Meeting Options dialog box, click Audio.
2. Select Include computer audio conferencing, to allow participants to connect to the audio using a computer with headset or microphone and speaker to enable participants to connect to a two-way communication over the Internet.
3. Select One-way Internet Audio Broadcasting, to allow a one-way audio broadcast from the presenter over the Internet, so that attendees can hear the audio through their computers.
4. Select Include telephone conferencing to indicate whether the meeting uses telephone audio conferencing.

    Note   When using telephone conferencing you will also need to provide the audio conferencing telephone numbers along with the audio codes.

5. In the Conferencing Provider box, select your provider of audio conferencing services.
6. If you are using audio conferencing and you did not select Other as conferencing provider, select the Allow meeting participants to use Join Conference to have Live Meeting call their phone instead of dialing in check box, if you want participants to be able to request that the audio conferencing service call them instead of vice versa.
7. To display in the Live Meeting client a toll-free number that participants can call to join the meeting audio conference, select the Display the toll-free phone number to meeting participants in the Live Meeting Console check box.
8. To display in the Live Meeting client a toll number that participants can call to join the meeting audio conference, select the Display the toll phone number to meeting participants in the Live Meeting Console check box.
9. Under Toll-free meeting phone number, select the country/region, and then type the city code or the area code and local phone number of the toll-free meeting phone.
10. Under Toll meeting phone number, select the country/region, and then type the city code or the area code and local phone number of the toll meeting phone.
11. Under Participant and Leader codes, in the boxes provided, type a participant code and a leader code that meeting participants must use to identify themselves as a participant or a leader when they join the audio conference. The leader code is never revealed to meeting participants.
12. If you will record your meeting or use Internet audio broadcasting, or both, and if phone access to meeting audio requires additional dialing keys, under Additional dialing keys, type those keys in the text boxes provided. Insert "p's" as necessary for a pause; for example, when the dialing must pause while the audio conferencing service responds.
13. To add additional audio information to the meeting invitations, in the For Attendee and Presenters text boxes provided, type the additional audio information.

To set Recording options

1. In the navigation pane of the Meeting Options dialog box, click Recording.
2. To enable recording for meeting presenters, under Server Recording, click Presenters can record the meeting. To disable recording for all but the meeting organizer, click Disabled in the meeting, but the organizer can still record when logged into Live Meeting Manager.
3. To specify who can view recordings, under Server Recording Access, click the appropriate option.
4. To specify who can record a meeting and save it to their local computer, under Participant Recording to Their Local Computer, click the appropriate option.