About sending a file for review - Help and How-to

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About sending a file for review

Applies to: Microsoft Office Excel 2003, Word 2003

You can use the Mail Recipient (for Review) command to send a file for others to review. When you send a file for review, a review request form is created automatically with the following:

A link, an attachment, or both a link and an attachment to the file.
A follow up flag .
Message text for the reviewer. This text will vary depending on the location of the file.

When a reviewer receives the file, the reviewing tools are enabled and displayed. The files returned from reviewers automatically prompt you to merge changes. You can then use the reviewing tools to accept or reject the changes. Once you've received all feedback from the reviewers, or once you decide to stop accepting feedback, you can choose to end the review cycle.

Understanding links and attachments

How a file is included in a review request will vary depending on the location of the file to be reviewed.

Show On your computer only

The file is automatically attached to the review request. If you want to create a shared location for the file at the time you send the file for review, use the Attachment Options task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).

Show In a shared location such as a network server

The review request contains a link to the shared location, and you have the option to include the file as an attachment. If some reviewers do not have access to the shared location, you will want to attach the file.

Show On a Web discussion server

The review request includes a link to the document discussion and includes instructions on how to use a discussion server (discussion server: A computer that stores discussion text and information about the location of the file being discussed.). You have the option to include the file as an attachment. If some reviewers do not have access to the shared location, you will want to attach the file.