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1. Switch to print layout view (print layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).
2. Display the tracked changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) and comments (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.) as you want them to appear in the printed document.

   How?

   To quickly display tracked changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) or comments (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.), click Markup on the View menu.

   Note  Clicking Markup on the View menu will display or hide all markup (markup: Comments and tracked changes such as insertions, deletions, and formatting changes. View markup when you want to process tracked changes and comments. Print a document with markup to keep a record of changes made to a document.) in the document for selected reviewers. When you display all markup, all types of markup will be selected on the Show menu.

   View by type or reviewer

   1. If the Reviewing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.) is hidden, display it.

      How?

      • Right-click any toolbar, and then click Reviewing on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
   2. On the Reviewing toolbar, click Show.
   3. Do any of the following:

      Show a specific type of change

      • Select the type of change that you want to display.

      Show changes and comments for specific reviewers

      • Point to Reviewers, and then clear all check boxes except for the ones next to the names of the reviewers whose changes and comments you want to show.

        To select or clear all check boxes for all reviewers in the list, click All Reviewers.

   Display for an editor or other reviewer

   • On the Reviewing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), in the Display for Review box, click Final Showing Markup.

   Display for an author

   • On the Reviewing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), in the Display for Review box, click Original Showing Markup.

   Note  If you want to see comments and tracked changes in balloons (balloons: In print layout view or Web layout view, markup balloons show markup elements, such as comments and tracked changes, in the margins of your document. Use these balloons to easily see and respond to reviewers' changes and comments.), you must be in print layout view (print layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.) or Web layout view (Web layout view: A view of a document as it will appear in a Web browser. For example, the document appears as one long page (without page breaks) and text and tables wrap to fit in the window.).

3. On the File menu, click Print.
4. In the Print what list, click Document showing markup, and then click OK.

Note  By default, Microsoft Word chooses the zoom level and page orientation to best display the tracked changes in your printed document.

Override the default layout of printed tracked changes