| Applies to |
|---|
| Microsoft Access 2002 |
| Microsoft Excel 2002 |
| Microsoft FrontPage® 2002 |
| Microsoft Outlook® 2002 |
| Microsoft Publisher 2002 |
| Microsoft PowerPoint® 2002 |
| Microsoft Word 2002 |
This feature is available in the Simplified Chinese, English (U.S.), and Japanese language versions of Microsoft Office XP.
When you use speech recognition to enter text, you need to tell the computer to insert punctuation as you dictate.
Note Clicking Speech on the Tools menu in Microsoft Word installs speech recognition in all Office XP programs, or you can do a custom installation. Before using speech recognition, you can increase speech recognition accuracy by reading aloud prepared text to train your computer to recognize how you speak.
Adding punctuation to sample text
Do the following:
- Think of some sample text to dictate in which you can enter a period, comma, colon, semicolon, or question mark.
- Position your microphone, and then click in the program in an area in which a sentence can be entered.
- If the microphone is not already turned on, click Microphone on the Language bar to turn speech recognition on.
Language bar with the microphone and speech recognition turned off
Note For more information about the Language bar, see the Help in your Office XP program.
- If Dictation mode is not already turned on, click Dictation on the Language bar, or say "dictation."
Language bar with Dictation mode turned on
- Dictate sample text, entering any of the following punctuation as you dictate:
Say "period" to enter a period (.).
Say "comma" to enter a comma (,).
Say "colon" to enter a colon (:).
Say "semicolon" to enter a semicolon (;).
Say "question mark" to enter a question mark (?).
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When you're finished, turn speech recognition off by clicking Microphone on the Language bar, or by saying "microphone."
Speech recognition will continue to process sounds until the microphone is turned off.
Increasing speech recognition accuracy
Keep in mind that speech recognition is not designed for completely hands-free operation; you'll get the best results if you use a combination of your voice and the mouse or keyboard.
If you have problems using speech recognition, check the following:
- Be sure to train speech recognition.
- Use a high-quality close-talk (headset) microphone, and position the microphone about an inch, or a thumb's width to the side of your mouth so that it is not directly in front of your mouth, and you are not breathing directly into it.
- Eliminate background noise.
- Speak in a consistent, level tone. Speaking too loudly or too softly makes it difficult for the computer to recognize what you've said.
- When dictating text, speak without pausing between each word; a phrase is easier for the computer to interpret than just one word. Also, pronounce words clearly, but don't separate each syllable in a word.
- If a voice command does not appear to work, switch to another program and switch back to the program you are working in, and then say the command again. If the command does not work as expected by the third or fourth try, do not continue to repeat the command. Instead, use your mouse or keyboard.
- See the speech troubleshooting Help topic in your Office XP program.
For more information about things you can do and say with speech recognition, see the Help in your Office XP program.
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