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Create an accessible Office document

Unknown person reading a document on a monitor

You never know who will read your document, so make it accessible to everyone.

To understand how to create a good accessible document, we need to look at different types of disability. We have already discussed that since you cannot know all of your readers, you have to create a document that works for everyone. This will be easier when you know more about the way people with disabilities can set up their computers.

There are five main types of disability:

  • Vision
  • Hearing
  • Mobility
  • Cognitive or Language
  • Seizure

Within each type there is a range of different disabilities. So vision, for instance, encompasses blindness, low vision, and color anomalies. Some disabilities are permanent, others temporary, some age-induced.

We will look at each type in detail in the next two lessons, concentrating on how people with disabilities might use their computers and the techniques you should use on your documents to make them more accessible.

The next lesson is about how you can create accessible documents for people with vision disabilities. The last lesson covers other disabilities. Vision encompasses a whole lesson because there is so much to cover; using a computer without a monitor can be very complicated.

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