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Send a workbook or worksheet in e-mail
 
  1. Open the workbook you want to send.
  2. Do one of the following:

    ShowSend the entire workbook as an attachment

    1. On the File menu, point to Send To, and then click Mail Recipient (as Attachment).

    2. If you want, you can include an additional file.

    ShowHow?

    1. In the message, click Attach.

    2. Click a shortcut (shortcut: An icon that points to a program or file that is stored in another location.) on the Places Bar (Places bar: The bar on the left side of certain dialog boxes (such as Open, Save As, or Insert Picture) that contains shortcuts to the My Recent Documents, Desktop, My Documents, My Computer, and My Network Places folders.) or, in the Look in box, click the drive, folder, or Internet location that contains the file you want to include.

    3. Click the file you want to include, and then click Insert.

    4. Repeat steps for each additional file you want to include.

    ShowSend a selection or a worksheet as a message

    1. If you want to send specific cells on a worksheet, select the cells you want to send.
    2. On the File menu, point to Send To, and then click Mail Recipient.
    3. If prompted whether to send the entire workbook or just the current sheet, click Send the current sheet as the message body.
  3. In the To and Cc boxes, enter recipient names, separated by semicolons.

  4. If you want to verify names you've typed against your address book, click Check Names Button image.

  5. Type a subject in the Subject box.

  6. If you are sending Microsoft Excel data as a message, you can include explanatory text. Type your text in the Introduction box.

  7. If Microsoft Outlook is your mail program, you can customize the message.

    ShowHow?

    These options are available when you have an e-mail message open and you are using Microsoft Outlook.

    Importance and sensitivity level

    ShowChange the importance level

    • To mark as very important, click Importance: High Button image.
    • To mark as not important, click Importance: Low Button image.

    ShowSet a message flag

    Flagging a message adds a flag icon to it. You can use the flags to remind yourself to follow up on an issue or to indicate a request for someone else. You can also use flags to set a reminder for the message.

    1. Click Message Flag Button image.
    2. In the Flag to box, click the flag you want, or type your own.
    3. Enter a date and time in the Due by boxes.

    ShowMark a message as private, personal, or confidential

    1. In the message, click Options Button image.
    2. In the Sensitivity box, click the option you want.

    Security level

    ShowHelp add security to messages

    1. In the message, click Options Button image.

    2. Under Security, click Security Settings.

    3. Set the desired options.

    Track messages and replies

    ShowReceive notification when a message is read or delivered

    1. In the message, click Options Button image.

    2. Under Voting and tracking options, select the Request a delivery receipt for this message or Request a read receipt for this message check box.

    ShowAdd voting buttons to an e-mail message

    This feature requires Microsoft Exchange.
    1. In the message, click Options Button image.
    2. Select the Use voting buttons check box, and then click the voting button names you want to use in the box.

      To create your own voting button names, delete the default button names, and then type any text you want. Separate the button names with semicolons.

    3. Under Delivery options, select the Save sent message to check box. To select a folder other than the Sent Items folder, click Browse.

    ShowSave a copy of this message to a folder other than Sent Items

    1. In the message, click Options Button image.
    2. Under Delivery options, select the Save sent message to check box.

    3. Click Browse, and then click the folder you want.

    ShowAssign a message to a category

    A category is a keyword or phrase that helps you keep track of items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) so you can easily find, sort, filter, or group them.

    1. In the message, click Options Button image.
    2. Click Categories.
    3. In the Available categories list, select the check boxes next to the categories you want, and then click OK.

    Delivery options

    ShowMake a message unavailable after a specified date

    1. In the message, click Options Button image.
    2. Under Delivery options, select the Expires after check box, and then enter the expiration date you want.

    ShowDelay delivery of the message

    1. In the message, click Options Button image.
    2. Under Delivery options, select the Do not deliver before check box, and then enter the delivery date and time you want.
  8. Click Send, Send this Sheet, or Send this Selection Button image.
See Also
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