Make a worksheet fit the printed page

Why

If your worksheet has a lot of columns, you can use the Scale to Fit options to reduce the size of the worksheet to better fit the printed page.

How

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On the status bar, click the Page Layout button to switch from Normal to Page Layout view.

Page Layout button in status bar

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In the Scale to Fit group, in the Width box, select 1 page, and in the Height box, select Automatic. Columns will now appear on one page, but the rows may extend to more than one page.

Scale to Fit group on Page Layout tab

To print your worksheet on just one page, in the Height box, select 1 page instead of Automatic. If you do this, however, the resulting printout may be hard to read, because Excel shrinks the data to fit. To see how much scaling is used, look at the number in the Scale box. If it's a low number, you may need to make other adjustments before you print. For example, you may need to change the page orientation from portrait to landscape or target a larger paper size. For more information, see the Tips section.

Icon image To print your worksheet, press CTRL+P to open the Print dialog box, and then click OK.

Tips

  • When you finish working in Page Layout view, click Normal Button image on the status bar to return to Normal view.
  • To preview the worksheet before printing, press CTRL+F2.
  • If your worksheet has a lot of columns, you may need to switch the page orientation from portrait to landscape. To do this, in the Page Setup group, click Orientation, and then click Landscape.
  • Consider using a larger paper size to accommodate a lot of printed columns. To switch the default paper size, in the Page Setup group, click Size (Page Setup group), and then choose the size you want.
  • Use the Print Area command (Page Setup group) to exclude any columns or rows that don't need to be printed. For example, if you want to print columns A through F, but not columns G through Z, set the print area to include only columns A through F.
  • Page Layout view isn't compatible with the Freeze Panes command. If you don't want to unfreeze the rows or columns in your worksheet, you can skip Page Layout view and instead use the Fit to options on the Page tab in the Page Setup dialog box. To open the Page Setup dialog box from Normal view, on the Page Layout tab, in the Page Setup group, click the Dialog Box Launcher Button image next to Page Setup. Alternatively, you can just press ALT+P, S, P.

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Applies to:
Excel 2007