If some cells, rows, or columns on the worksheet are not displayed, you have the option of copying all cells or only the visible cells. By default, Excel copies hidden or filtered (filter: To display only the rows in a list that satisfy the conditions you specify. You use the AutoFilter command to display rows that match one or more specific values, calculated values, or conditions.) cells in addition to visible cells. If this is not what you want, follow the steps in this article to copy visible cells only. For example, you can choose to copy only the displayed summary data on an outlined (outline: Worksheet data in which rows or columns of detail data are grouped so that you can create summary reports. The outline can summarize either an entire worksheet or a selected portion of it.) worksheet.
- Select the cells that you want to copy.
How to select cells or ranges
|A single cell
||Click the cell, or press the arrow keys to move to the cell.
|A range of cells
Click the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection.
You can also select the first cell in the range, and then press F8 to extend the selection by using the arrow keys. To stop extending the selection, press F8 again.
|A large range of cells
||Click the first cell in the range, and then hold down SHIFT while you click the last cell in the range. You can scroll to make the last cell visible.
|All cells on a worksheet
Click the Select All button.
To select the entire worksheet, you can also press CTRL+A.
Note If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.
|Nonadjacent cells or cell ranges
Select the first cell or range of cells, and then hold down CTRL while you select the other cells or ranges.
You can also select the first cell or range of cells, and then press SHIFT+F8 to add another nonadjacent cell or range to the selection. To stop adding cells or ranges to the selection, press SHIFT+F8 again.
Note You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection.
|An entire row or column
Click the row or column heading.
You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).
Note If the row or column contains data, CTRL+SHIFT+ARROW key selects the row or column to the last used cell. Pressing CTRL+SHIFT+ARROW key a second time selects the entire row or column.
|Adjacent rows or columns
||Drag across the row or column headings. Or select the first row or column; then hold down SHIFT while you select the last row or column.
|Nonadjacent rows or columns
||Click the column or row heading of the first row or column in your selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection.
|The first or last cell in a row or column
||Select a cell in the row or column, and then press CTRL+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).
|The first or last cell on a worksheet or in a Microsoft Office Excel table
Press CTRL+HOME to select the first cell on the worksheet or in an Excel list.
Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting.
|Cells to the last used cell on the worksheet (lower-right corner)
||Select the first cell, and then press CTRL+SHIFT+END to extend the selection of cells to the last used cell on the worksheet (lower-right corner).
|Cells to the beginning of the worksheet
||Select the first cell, and then press CTRL+SHIFT+HOME to extend the selection of cells to the beginning of the worksheet.
|More or fewer cells than the active selection
||Hold down SHIFT while you click the last cell that you want to include in the new selection. The rectangular range between the active cell (active cell: The selected cell in which data is entered when you begin typing. Only one cell is active at a time. The active cell is bounded by a heavy border.) and the cell that you click becomes the new selection.
Tip To cancel a selection of cells, click any cell on the worksheet.
- On the Home tab, in the Editing group, click Find & Select, and then click Go To Special.
- Under Select, click Visible cells only, and then click OK.
- On the Home tab, in the Clipboard group, click Copy .
Keyboard shortcut You can also press CTRL+C.
- Select the upper-left cell of the paste area.
Tip To move or copy a selection to a different worksheet or workbook, click another worksheet tab or switch to another workbook, and then select the upper-left cell of the paste area.
- On the Home tab, in the Clipboard group, click Paste .
Keyboard shortcut You can also press CTRL+V.
- Excel pastes the copied data into consecutive rows or columns. If the paste area contains hidden rows or columns, you might need to unhide the paste area to see all of the copied cells.
- If you click the arrow below Paste , you can choose from several paste options to apply to your selection. As you move the pointer over the options on the menu, the results will appear as a preview in the paste area of your worksheet.
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