Print Supplier Remittance Advice

Available in Microsoft Office Accounting Professional 2008 only.

In the Print Supplier Remittance Advice dialog box, you can print a remittance advice to send to your suppliers. Cheques issued to a creditor on account are usually sent with a form (remittance advice) that identifies which specific invoice is being paid.

Printing the remittance advice is another way you can keep track of the purchase invoices settled and the credits applied toward the payment. You can also use it to verify that the proper credit is recorded in your accounts.

Open the dialog box

  1. On the Suppliers menu, click Create Remittance Advice.
  2. The Print Supplier Remittance Advice dialog box opens.
  3. Enter the statement period.
  4. Select the check box next to each payment you want to print. To select all items, select the check box at the top of the column.
  5. Click OK to print.
  6. The Print dialog box opens. Verify you have your printer and the appropriate printer options selected. For example, if you use preprinted forms, set the vertical and horizontal alignment to match the form.

Dialog box options

The dialog box contains the following options.

Option Description
Period from (Required.) Click the Period from arrow to open the calendar and select the beginning date of the remittance advice. You can also enter the date directly in the field; for example, 1/4/2006. If you enter 1/4, Microsoft Office Accounting 2008 automatically adds the current financial year.
Period to (Required.) Click the Period to arrow to open the calendar and select the ending date of the remittance advice. You can also enter the date directly in the field; for example, 1/4/2006. If you enter 1/4, Accounting 2008 automatically adds the current financial year.
[check box] Select this check box to select or clear all items.
Date Shows the date as it appears on the remittance advice.
Supplier Name Shows the supplier name as it appears on the remittance advice.
Payment Method Shows the payment method as it appears on the remittance advice. It may be either cash, cheque, credit card or other modes of payment.
Cheque Number/Ref

Shows the cheque number or reference as it appears on the remittance advice. The numbers are as follows:

  • Cheque number appears if it is defined.
  • If there is no cheque number, the reference number appears.
  • If there is no reference number, the document number appears.
Currency Shows the three digit currency code of the currency of the supplier.
Amount Shows the amount of payment made as it appears on the remittance advice.
 
 
Applies to:
Accounting 2008