Track work and find files with Outlook - Access

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Track work and find files with Outlook

Applies to: Microsoft Office Access 2003

By using the Journal feature in Microsoft Outlook, you can automatically track all files you create in any Microsoft Office program. For example, if you need to track databases based on when they're created and revised instead of where they're located, you can have Outlook create a journal entry each time you work on a database.

Show Automatically track databases in the Outlook Journal

Start Outlook.
On the Tools menu, click Options.
Click the Preferences tab, and then click Journal Options.
In the Also record files from list, select the Microsoft Access check box.

Notes

Databases that are automatically recorded in the Outlook Journal sometimes take a few minutes to appear in the Journal.
If Microsoft Access does not appear in the Also record files from dialog box on a multi-user computer, the logon profile for one or more users does not contain registry information for the Office programs installed on the computer. For information on how to set up the computer so that the Office programs appear in the Also record files from box for a particular user, search the applicable Knowledge Base articles at http://msdn.microsoft.com/default.aspx, on MSDN.

Show Manually record work on any file in the Outlook Journal

Make sure the file you want to record work for is not open.
Start Outlook.
On the Outlook Bar, click Other or Other Shortcuts.
Double-click My Computer and then locate the file you want to record.
If My Computer is not available, you need to install the Microsoft Outlook Integrated File Management system.
On the Outlook Bar, click My Shortcuts and make sure that Journal is visible.
Drag the file you want to record onto Journal .
Select the options you want, and then click Save and Close .

Show Use Microsoft Outlook to find files or Outlook items

Click the Windows Start button, point to Search (or Find), and then click Using Microsoft Outlook.

Note To search for all files on your computer, you must have the Microsoft Outlook Integrated File Management system installed on your computer.