Turn on automatic language options

There are two automatic language features that make it easier to switch between languages when typing and editing text in more than one language: Detect language automatically and Automatically switch keyboard to match language of surrounding text.

What do you want to do?


Detect language automatically

Detect language automatically, available in Microsoft Word and Microsoft Outlook, detects the language that you are typing in and enables the proofing tools for that language. This has the same result as if you manually set the language.

 Important   Before using the Detect language automatically option with a language that you haven't previously used in Office, you must enable the language in the Set the editing, display, or Help language preferences dialog box.

Detect languages in Word or Outlook

  1. Open a new document or email message.
  2. On the Review tab, in the Language group, click Language.
  3. Click Set Proofing Language.
  4. In the Language dialog box, select the Detect language automatically check box.
  5. Review the languages shown above the double line in the Mark selected text as list. Office can only detect those languages listed above the double line. If the languages that you use are not shown above the double line, you must enable the editing language (turn on the language-specific options) to have Office automatically detect them.


 Notes 

  • This information applies to Microsoft Outlook, not Microsoft Outlook Express. For information about Outlook Express, see the Outlook Express Support Center.
  • Automatic language detection requires a sentence of text to accurately identify the correct language. Depending on the length of your sentences, you might need to type several sentences before Office has enough contextual information to detect the language and apply the correct dictionary.
  • Words that are spelled the same way in a number of different languages, such as "centre" in English (United Kingdom) and French (France) might cause the Detect language automatically check box to incorrectly identify the language of text. To solve this problem, type more words in the language that you want, or clear the Detect language automatically check box.

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Automatically switch keyboard to match language of surrounding text

If you are using Latin-based languages, you can use the Automatically switch keyboard to match language of surrounding text option to change the keyboard language to match the surrounding text in a file.

The Automatically switch keyboard to match language of surrounding text option is only available in OneNote, Outlook, PowerPoint, Publisher, and Word.

When the Automatically switch keyboard to match language of surrounding text option is turned on, it changes the keyboard's layout to the language that matches the language of text adjacent to the cursor's position. For example, if you have a file containing paragraphs in both English and Spanish and you move your cursor from a paragraph of English to a paragraph of Spanish, the keyboard layout switches from English to Spanish. This has the same result as if you manually switched the keyboard layout from English to Spanish using the Language bar.

 Important   Before you can use the Automatically switch keyboard to match language of surrounding text option with a language that you haven’t previously used in Office, you must enable the language in the Set the editing, display, or Help language preferences dialog box.

Which Microsoft Office program are you using?


OneNote

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Editing, select the Automatically switch keyboard to match language of surrounding text check box.

 Note   The Automatically switch keyboard to match language of surrounding text check box is only visible after you enable a keyboard layout for a language. If you do not see this option, enable a keyboard layout for the language that you want to use.

Outlook

  1. Click the File tab in Outlook or in an email message.
  2. Click Options.
  3. Click Mail.
  4. Click Editor Options.
  5. Click Advanced.
  6. Under Editing options, select the Automatically switch keyboard to match language of surrounding text check box.

 Note   The Automatically switch keyboard to match language of surrounding text check box is only visible after you enable a keyboard layout for a language. If you do not see this option, enable a keyboard layout for the language that you want to use.

PowerPoint

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Editing options, select the Automatically switch keyboard to match language of surrounding text check box.

 Note   The Automatically switch keyboard to match language of surrounding text check box is only visible after you enable a keyboard layout for a language. If you do not see this option, enable a keyboard layout for the language that you want to use.

Publisher

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Editing options, select the Automatically switch keyboard to match language of surrounding text check box.

 Note   The Automatically switch keyboard to match language of surrounding text check box is only visible after you enable a keyboard layout for a language. If you do not see this option, enable a keyboard layout for the language that you want to use.

Word

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Editing options, select the Automatically switch keyboard to match language of surrounding text check box.

 Note   The Automatically switch keyboard to match language of surrounding text check box is only visible after you enable a keyboard layout for a language. If you do not see this option, enable a keyboard layout for the language that you want to use.

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Applies to:
Access 2013, Excel 2013, OneNote 2013, Outlook 2013, PowerPoint 2013, Project Professional 2013, Project Standard 2013, Publisher 2013, Access 2010, Excel 2010, OneNote 2010, Outlook 2010, PowerPoint 2010, Project 2010, Publisher 2010, Word 2010