Search or move around in a document using the navigation pane

Looking for text or a table in your document? The new Navigation pane can help you find text, tables, graphics, comments, footnotes or endnotes, and equations.

You can also get a quick look at the structure of your document, and you can change the structure by dragging headings inside the Navigation pane.

What do you want to do?


Search in your document

In Word 2010, you can search through your document by using the Navigation pane.

Search for text

  1. On the Home tab, in the Editing group, click Find. Or press CTRL+F.

The Navigation pane opens.

  1. In the Search Document box, type the text that you want to find.
  2. Click a result to see it in your document, or browse through all the results by clicking the Next Search Result and Previous Search Result arrows.

Search for other document elements

To search for a table, a graphic, a comment, a footnote or an endnote, or an equation, do the following:

  1. On the Home tab, in the Editing group, click Find. Or press CTRL+F.

The Navigation pane opens.

  1. Click the arrow next to the magnifying glass, and then click the option that you want.

Arrow next to the Search button

  1. Click a result to see it in your document, or browse through all the results by clicking the Next Search Result and Previous Search Result arrows.

Search and replace

  1. On the Home tab, in the Editing group, click Replace.
  2. In the Find what box, type the text that you want to search for and replace.
  3. In the Replace with box, type the replacement text.
  4. Click Find Next, and then do one of the following:
  • To replace the highlighted text, click Replace.
  • To replace all instances of the text in your document, click Replace All.
  • To skip this instance of the text and proceed to the next instance, click Find Next.

More search options

To find the old Find dialog box, and all of its options, do one of the following:

  • On the Home tab, in the Editing group, click the arrow next to Find, and then click Advanced Find.
  • In the Navigation pane, click the arrow next to the magnifying glass, and then click Advanced Find.

 Note    If you just need a basic option, such as Match case, you can click the arrow next to the magnifying glass, and then click Options.

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See the document structure

In the Navigation pane, you can view thumbnail images of the document pages or you can browse through your document by its headings. To browse by headings, be sure to apply heading styles. For more information, see Add a heading.

View thumbnail images of pages

  1. On the View tab, in the Show group, select the Navigation Pane check box.
  2. In the Navigation pane, click the Browse the pages in your document tab.

Browse the pages tab

To go to a page in the document, click the thumbnail image.

Browse by headings

  1. On the View tab, in the Show group, select the Navigation Pane check box.
  2. In the Navigation pane, click the Browse the headings in your document tab.

Browse by headings tab

To go to a heading in your document, click the heading.

To show or hide the subheadings under a heading, click the triangle next to the heading.

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Change the document structure

You can move parts of your document around by moving them in the Navigation pane. You can also change the level of headings, and you can add new headings.

  1. On the View tab, in the Show group, select the Navigation Pane check box.
  2. In the Navigation pane, click the Browse the headings in your document tab.

Browse by headings tab

  1. Do any of the following:
  • To move part of the document, click the heading and drag it to a new location.
  • To change the heading to a higher heading level or a lower heading level, right-click the heading, and then click Promote or Demote.
  • To add a heading, click New Heading Before or New Heading After.

 Note    If a document contains regions that are protected, you might be unable to drag a section beyond the last protected region.

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Applies to:
Word 2010