Page 4 of 18PREVNEXT

Revise documents with Track Changes and Comments in Word 2007

Comment balloon in document

A comment inserted in a Word document.

You've made some revisions, but you'd also like to explain why you deleted "twelve" in the first sentence. No problem: Insert a comment, which is an annotation that you can add to the document. To do that, place the cursor at the end of the text you want to comment on, "nine" in this example. On the Review tab, in the Comments group, click New Comment.

A comment balloon appears in the document margin. The text you are commenting on, "nine," is highlighted with your review color. You type your text in the comment balloon.

You can tell the difference between a comment balloon and a deleted text balloon by:

  • The solid color background in the comment balloon. A deleted text balloon has color only around its outside border.
  • The "Comment" label in the balloon.
  • The reviewer's initials in the balloon, which indicate who made the comment, along with a number next to the initials, which lets you know how many comments are in the document.

In the practice you'll see how to edit a comment and how to respond to someone else's comment.

Note     You do not have to turn on Track Changes to insert comments. You can add comments at any time.

Page 4 of 18PREVNEXT