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Find, copy, or back up e-mail on your own computer

So that's where it is! Find, copy, or back-up your e-mail on your own computer
Do you know where Microsoft Outlook keeps your e-mail? Find out where your messages are stored, and then learn how to move, copy, or back them up to suit your needs.

About this course

This course includes:

  • One self-paced lesson and one practice session for hands-on experience.
  • A short test at the end of the lesson; the test is not scored.
  • A Quick Reference Card you can take away from the course.


After completing this course you will be able to:

  • Know whether your messages are being stored on an e-mail server or are on your own computer.
  • Use Outlook data files, called Personal Folders files, to store your e-mail messages.
  • Use Personal Folders to move or copy messages to another computer or to back them up to a removable media device such as a CD-ROM re-writeable drive.
  • Find your messages, no matter where on your computer they are stored. And, learn some best practices for keeping backup files or archives of your own e-mail, and for being able to easily recognize what's inside those files or archives.

Do you want to move your Outlook messages from one computer to another? Maybe you'd like to share copies of messages about a certain project with the newly hired project coordinator.

Find out where your messages are stored, and learn to copy or move them to another location—on your own computer or even on someone else's.

To learn more about this course, read the overview information or the table of contents in the left column. When you're done reading this page, click Next to start the first lesson.

For more information about storing your e-mail on your own computer, see these courses: File or archive your e-mail on your own computer and Manage the size of your mailbox.

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