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Prepare for the holidays: Write and send a newsletter with Word

The Columns dialog box opening from the Tools menu

To format your document with multiple columns:
Callout 1 On the Format menu, click Columns.
Callout 2 In the Columns dialog box, choose the number of columns you want.
Callout 3 Click the checkbox to add a line between the columns.
Callout 4 Change the default width and spacing if you want.

If you start your newsletter from a blank document, you need to decide what basic appearance you want: a standard letter format, or a document with multiple columns.

To start your letter, click the New Blank Document button Button image on the Standard toolbar, and then format the document into columns (see the picture on the left).

Or, add formatting after you've typed your letter—it's up to you. While some people like to see the format as they type, others like to get the text down and fiddle with the formatting afterwards.

Tips for formatting columns

  • To create neater-looking columns, turn on automatic hyphenation—this will break long words onto two lines. (Tools menu, Language command, Hyphenation, Automatically Hyphenate Document.)
  • If you feel one of the columns is getting too long, or if you just want to force the start of a new column, use a column break. Word moves the text that follows the column break's insertion point to the top of the next column. (Insert menu, Break command, Column Break.)
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