Change all your fonts at once

By Kathy Jacobs, Microsoft MVP and webmistress of

Applies to
Microsoft Office PowerPoint® 2003
Microsoft PowerPoint 2000 and 2002

Sometimes you will find that you want to change the whole look and feel of an existing presentation. One of the easiest ways to do this is to use the Replace Fonts command on the Format menu. This cool little tool lets you change all instances of a single font with one mouse click.

To use it, select the font that you want to replace in the first list, and the new font that you want to use in the second list. Then click Replace. PowerPoint makes the change in all the text in your document.

 Note   The font for text inside graphics is not changed. To change that text, you need to re-create the graphic using your favorite graphics editing tool.

A great advantage to the Replace Fonts feature is that you can use it to change multiple fonts, one after the other, without leaving the Replace Fonts dialog box. This is useful when you are merging multiple presentations that use different fonts. You can change each font to your preferred font quickly and easily by selecting each in turn from the Replace list and clicking the Replace button. Because the last font choice for With stays active until you change it, you can change the fonts with just two mouse clicks.

All fonts in the presentation show up in the Replace list. The With list shows the fonts that you have used most recently at the top of the list, followed by an alphabetical list of the other fonts installed on your system. The only font that doesn't appear in the With list is the font that is currently selected in the Replace list.

After you change your fonts using the Replace Fonts command, be sure to glide through the presentation to check for unexpected changes. These changes can include:

  • Text that no longer fits in the space provided.
  • Text that is no longer appropriately formatted.
  • Unexpected changes, such as those within AutoShapes that you didn't mean to change.

Not sure if all the fonts in a presentation are currently on your system? Replace Fonts can help you there, too. Check out the Replace list. If any of the fonts start with "???", they are not on your system. PowerPoint limits what you can do with these fonts. In PowerPoint versions earlier than 2003, you can replace these fonts with other fonts. In PowerPoint 2003, you can replace these fonts only in certain circumstances.

About the author: Kathy Jacobs' latest book, Kathy Jacobs on PowerPoint, is available through most major booksellers. When she's not writing about PowerPoint, Kathy puts the rest of her time into e-mail, Girl Scouts, and outdoor cooking (especially using Dutch ovens). Her husband is also a computer nerd and outdoor cook. They live in Phoenix, Arizona, and love the weather.

Applies to:
PowerPoint 2003