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File or archive your email messages

File or archive e-mail in a PST
Learn the different Microsoft® Outlook® methods for storing e-mail on your own computer. Understand their benefits so that you can make an educated decision about which method will work best for you.

About this course

This course includes:

  • Three self-paced lessons and two practice sessions for hands-on experience.
  • A short test at the end of each lesson; tests are not scored.
  • A Quick Reference Card you can take away from the course.


After completing this course you will be able to:

  • Stop storing so much stuff on the server. Instead, move it to Outlook personal storage files called PSTs that you keep on your own computer.
  • Choose whether to move e-mail to Archive Folders or to Personal Folders, and whether to move it automatically or manually.
  • Customize folder names and settings to meet your personal needs and preferences.

Do you receive nagging messages from your system administrator telling you that you're keeping too much e-mail on the server? Are you perplexed every time Outlook tells you it's ready to archive your e-mail? Are you mystified by Personal Folders?

If you answered Yes to any of these questions, or if you're just curious about how filing and archiving can help you get control of your e-mail, this course is for you.

To learn more about this course, read the overview in the center of this page or the table of contents in the left column. Then click Next to start the first lesson.

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