Add or edit an image for an Electronic Business Card

Electronic Business Card example Images such as photos and corporate logos make Electronic Business Cards (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.) highly recognizable and easy to scan, just like their paper counterparts.

Whether you are creating a card for yourself or are editing a card that you received from someone else, you can add or change the images on an Electronic Business Card. You can also use a picture for the contact form (contact form: A view of an individual contact that contains all the information stored in the contact.) that is different from the picture that is used for the contact's Electronic Business Card.

What do you want to do?


Add an image to an Electronic Business Card

When you add an image to an Electronic Business Card, you can choose its size and position on the card.

example of default EBC image

Electronic Business Card showing the default image, positioned on the left, and default formatting.

 Note   Outlook automatically creates a business card for each contact you add to your Contacts list. If there is no picture associated with a contact, the business card displays a default Outlook image. If you add a picture to a card with the default image, the picture will be displayed in the same position as the default image.

  1. In an open contact, double-click the Electronic Business Card.
  2. In the Edit Business Card dialog box, in the Card Design section, click Change.
  3. Locate the picture that you want to add or change, and then double-click it.
  4. Do any of the following in the Edit Business Card dialog box.
Design options How to Notes
To position the image on the card Next to Layout, select a layout from the drop-down list. On a new business card, the default Outlook card layout is visible in the preview box next to the Card Design section.
To change the position of the image on the card In the Image Align drop-down list, choose where to position the image on the card.
To adjust the image size In the Image Area box, type the size for the image. The number typed indicates the percentage of the card surface it will cover. You can use the arrows next to the box to adjust the size of the image.
  1. Click OK.
  2. Click Save and Close.

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Use an image as a background for a card

You can also use an image as the background for an Electronic Business Card. To eliminate distortion, the image should be the same size as the face of the card, 248 pixels by 148 pixels. The card itself has an additional one-pixel border on all sides.

  1. In an open contact, double-click the Electronic Business Card.
  2. In the Edit Business Card dialog box, in the Card Design section, click Change.
  3. Locate the picture that you want to use for the background, and then double-click it.
  4. Next to Layout, select Background Image.
  5. Click OK.
  6. Click Save and Close.

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Use different images for the contact form and the business card

If an Electronic Business Card already has an image that is not the default Outlook image — such as a photo or a logo — an image that you add to the contact form does not replace the image on the card.

For example, you receive an Electronic Business Card from Jon Morris of Contoso, Ltd. Jon's card has the Contoso logo on it, which you want to keep, yet you want to add a picture of Jon to his contact form so you can recognize him the next time he is in town for a meeting.

If you add a picture to the contact form, you will still see the original image on the Electronic Business Card and in Business Cards view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) unless you update the image on the business card in the Edit Business Card dialog box.

 Important   Updating (resetting) the business card will also update any other new contact information on the card. It will also reset all the card's formatting to the default (except for the picture). This includes font and background colors and text size and alignment. Take this into consideration when you are working with custom-designed cards.

Add an image only to the contact form

  1. In an open contact, on the Contact tab, in the Options group, click Picture, and then click Add Picture.

 Tip   You can also click the space for the contact picture and browse to find an image.

  1. Locate the picture that you want to add, and then double-click it.

The picture is automatically sized to fit the contact picture space.

  1. Click Save and Close.

 Note   Do not double-click the Electronic Business Card to open it and update that view of the contact.

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Remove an image from a card

You remove or prevent an image from being used on an Electronic Business Card by selecting the Text Only layout in the Edit Business Card dialog box.

  1. In an open contact, double-click the Electronic Business Card to open the Edit Business Card dialog box.
  2. In the Card Design section, in the Layout list, select Text Only.
  3. Click OK.
  4. Click Save and Close.
Download free electronic business card templates  Use the professionally designed card templates on Office Online or get ideas for designing your own.      You can also find printable and Community-submitted card designs.

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Applies to:
Outlook 2007