Common Office keyboard shortcuts

Which Office program are you using?


Word

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND + P the Print dialog box opens.


 Notes 

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.
  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

ShowWorking with files, applications, and tools

To Press
Create a new file or Outlook item COMMAND + N
Create a new file from a template or theme SHIFT + COMMAND + P
Expand or minimize the ribbon COMMAND + OPTION + R
Save COMMAND + S
Print COMMAND + P
Open a file COMMAND + O
Close a file COMMAND + W
Quit the current application COMMAND + Q
Hide the current application COMMAND + H
Hide other applications OPTION + COMMAND + H
Minimize the window annam COMMAND + M
View Media Browser COMMAND + CONTROL + M
View Reference Tools COMMAND + OPTION + SHIFT + R
View Help HELP

ShowEditing and formatting

To Press
Undo the last change COMMAND + Z
Redo or repeat the last action COMMAND + Y
Cut the selection (and copy to clipboard) COMMAND + X
Copy the selection to the clipboard COMMAND + C
Copy the formatting from the selection COMMAND + SHIFT + C
Copy the selection to Scrapbook CONTROL + OPTION + C
Paste COMMAND + V
Paste Special COMMAND + CONTROL + V
Paste the formatting to the selection COMMAND + SHIFT + V
Paste from Scrapbook CONTROL + OPTION + V
Select All COMMAND + A
Find COMMAND + F
Insert hyperlink COMMAND + K

ShowDialog boxes

To Press
Move to the next text box in a dialog box TAB
Move to the previous box, option, control, or command in a dialog box SHIFT + TAB
Exit a dialog box or cancel an action ESC

See also

Word keyboard shortcuts

Turn on Accessibility options

Excel

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND + P the Print dialog box opens.


 Notes 

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.
  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

ShowWorking with files, applications, and tools

To Press
Create a new file COMMAND + N
Create a new file from a template or theme COMMAND + SHIFT + P
Expand or minimize the ribbon COMMAND + OPTION + R
Save COMMAND + S
Print COMMAND + P
Open a file COMMAND + O
Close a file COMMAND + W
Quit the current application COMMAND + Q
Hide the current application COMMAND + H
Hide other applications COMMAND + OPTION + H
Minimize the window COMMAND + M
View Media Browser COMMAND + CONTROL + M
View Reference Tools COMMAND + OPTION + SHIFT + R

ShowEditing and formatting

To Press
Undo the last change COMMAND + Z
Redo or repeat the last action COMMAND + Y
Cut the selection (and copy to clipboard) COMMAND + X
Copy the selection to the clipboard COMMAND + C
Paste COMMAND + V
Select All COMMAND + A
Find COMMAND + F
Insert hyperlink COMMAND + K

See also

Excel keyboard shortcuts

Turn on Accessibility options

PowerPoint

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND + P the Print dialog box opens.


 Notes 

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.
  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

ShowWorking with files, applications, and tools

To Press
Create a new file or Outlook item COMMAND + N
Create a new file from a template or theme SHIFT + COMMAND + P
Expand or minimize the ribbon COMMAND + OPTION + R
Save COMMAND + S
Print COMMAND + P
Open a file COMMAND + O
Close a file COMMAND + W
Quit the current application COMMAND + Q
Hide the current application COMMAND + H
Hide other applications OPTION + COMMAND + H
Minimize the window COMMAND + M
View Media Browser COMMAND + CONTROL + M
View Reference Tools COMMAND + OPTION + SHIFT + R
View Help HELP

ShowEditing and formatting

To Press
Undo the last change COMMAND + Z
Redo or repeat the last action COMMAND + Y
Cut the selection (and copy to clipboard) COMMAND + X
Copy the selection to the clipboard COMMAND + C
Copy the selection to Scrapbook CONTROL + OPTION + C
Paste COMMAND + V
Paste Special COMMAND + CONTROL + V
Paste from Scrapbook CONTROL + OPTION + V
Select All COMMAND + A
Find COMMAND + F
Insert hyperlink COMMAND + K

ShowDialog boxes

To Press
Move to the next text box in a dialog box TAB
Move to the previous box, option, control, or command in a dialog box SHIFT + TAB
Exit a dialog box or cancel an action ESC

See also

PowerPoint keyboard shortcuts

Turn on Accessibility options

Outlook

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND + P the Print dialog box opens.


 Notes 

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.
  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

ShowWorking with files, applications, and tools

To Press
Create a new file or Outlook item COMMAND + N
Expand or minimize the ribbon COMMAND + OPTION + R
Save COMMAND + S
Print COMMAND + P
Open a file COMMAND + O
Close a file COMMAND + W
Quit the current application COMMAND + Q
Hide the current application COMMAND + H
Hide other applications OPTION + COMMAND + H
Minimize the window COMMAND + M
View Help HELP

ShowEditing and formatting

To Press
Undo the last change COMMAND + Z
Redo or repeat the last action COMMAND + Y
Cut the selection (and copy to clipboard) COMMAND + X
Copy the selection to the clipboard COMMAND + C
Paste COMMAND + V
Select All COMMAND + A
Find COMMAND + F
Advanced Search SHIFT + COMMAND + F

ShowDialog boxes

To Press
Move to the next text box in a dialog box TAB
Move to the previous box, option, control, or command in a dialog box SHIFT + TAB
Exit a dialog box or cancel an action ESC

See also

Outlook keyboard shortcuts

Turn on Accessibility options

 
 
Applies to:
Excel for Mac 2011, Outlook for Mac 2011, PowerPoint for Mac 2011, Word for Mac 2011