Categories provide a useful way to organize Microsoft® Office documents on your Web site. This article explains how to assign documents to categories, and how to use Microsoft FrontPage® to view the categories a document belongs to.
Using Microsoft FrontPage
- On the View menu, point to Reports, point to Workflow, and then click Categories.
- Select the files you want to categorize.
In the Available Categories box, select the check boxes for the categories that apply to this file. You can select multiple categories.
- If you want to categorize a single file, right-click the file, click Properties on the shortcut menu, and then click the Workgroup tab.
- If you want to categorize multiple files, press and hold CTRL, and then click each file you want to categorize. Right-click any of these selected files, click Properties on the shortcut menu, and then click the Workgroup tab.
Note FrontPage has several built-in categories, such as Business, Competition, Expense Report, Goals/Objectives, Ideas, In Process, Miscellaneous, Planning, Schedule, Travel, VIP, and Waiting. You can also add your own categories.
- On the View menu, point to Reports, point to Files, and then click All Files.
- Right-click any file, click Properties on the shortcut menu, and then click the Workgroup tab.
- Click Categories, and then, in the New category box, type a category name.
- Click Add.
Using Microsoft Word, Microsoft Excel, or Microsoft PowerPoint&#reg;
- With a file open, on the File menu, click File.
- On the Custom tab, in the Name box, type Categories.
- In the Type box , type one or more category names that match the built-in FrontPage 2002 categories. Or, if you want, you can also use a custom category that you have already added to FrontPage 2002.
- The built-in FrontPage categories are: Business, Competition, Expense Report, Goals/Objectives, Ideas, In Process, Miscellaneous, Planning, Schedule, Travel, VIP, and Waiting.
- Be sure to separate category names by semicolons, not commas.
- Click Add.
- Click OK to return to the file.
- On the File menu, click Save.
- In the File name box, type the path of the Web server where your document library is located.
- Click Save.
The Web File Properties box appears, showing the category names you have added. If you want to add more category names, type them, separated by semicolons, as described in step 3 above.
- Click OK.
Using document library settings
You can use FrontPage to view categories of documents that are stored in document libraries on Web sites based on SharePoint Team Services from Microsoft.
- In a Web browser, open the document library you want to work with.
- Click Modify Settings and Columns.
- On the Customize page for your document library, under Columns, click Add a new column.
- In the Column Name box, type Categories.
- Under The type of information in this column is, select Single line of text.
- Click OK.
- On the Customize page for your document library, click Go back to to return to the document library page.
- Click Edit Document Properties for the file you want to work with.
- In the Categories box , type a category name.
- Click Save and Close.
View categories by using FrontPage
- In Folders view, right-click the file you want to work with, and then select Properties.
- Click the Workgroup tab.
The categories that the file is assigned to are listed under Item(s) belong to these categories.