In Microsoft Office Excel, there are seven options buttons and three colored triangles that can appear in or next to a cell. These buttons and triangles provide useful commands and information about the contents of the cell, and they appear at the moment you need them. This article describes what each of these buttons and triangles mean and how you can work with them.
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Buttons that you might see on your worksheet
The seven buttons that can appear next to a cell are as follows: AutoCorrect Options, Paste Options, Auto Fill Options, Trace Error, Insert Options, Smart Tag Actions, and Apply formatting rule to.
The AutoCorrect Options button might appear when you rest the mouse pointer on the small blue box under text that was automatically corrected. For example, if you type a hyperlink or an e-mail address in a cell, the Autocorrect Options button might appear. If you find text that you do not want to be corrected, you can either undo a correction or turn AutoCorrect options on or off. To turn AutoCorrect options on or off, click the AutoCorrect Options button, and then make a selection from the list.
The Paste Options button appears just below your pasted selection after you paste text or data. When you click the button, a list appears that lets you determine how to paste the information into your worksheet.
The available options depend on the type of content that you are pasting, the program that you are pasting from, and the format of the text where you are pasting.
Auto Fill Options
The Auto Fill Options button might appear just below your filled selection after you fill text or data in a worksheet. For example, if you type a date in a cell and then drag the cell down to fill the cells below it, the Auto Fill Options button might appear. When you click the button, a list of options for how to fill the text or data appears.
The available options in the list depend on the content that you are filling, the program that you are filling from, and the format of the text or data that you are filling.
The Trace Error button appears next to the cell in which a formula error occurs, and a green triangle appears in the upper-left corner of the cell.
When you click the arrow next to the button, a list of options for error checking appears.
The Insert Options button might appear next to inserted cells, rows, or columns.
When you click the arrow next to the button, a list of formatting options appears.
Note If you do not want this button to be displayed every time that you insert formatted cells, rows, or columns, you can turn this option off.
- Click the Microsoft Office Button , and then click Excel Options.
- In the Advanced category, under Cut, copy, and paste, select or clear the Show Insert Options buttons check box to turn this option on or off.
Smart Tag Actions
The Smart Tag Actions options button might appear next to text that you type in a cell, such as a stock symbol or a person's name.
When you click the arrow next to the button, a list of actions that you can perform appears.
Apply formatting rule to
The Apply formatting rule to button is used to change the scoping method for conditional formatting data in a PivotTable report.
When you click the arrow next to the button, a list of scoping options appears.
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Colored triangles that you might see in your worksheet
The three colored triangles that can appear in a cell are green (error), red (comment), and purple (smart tag (action tags: Data recognized and labeled as a particular type. For example, a person's name or the name of a recent Microsoft Outlook e-mail message recipient is a type of data that can be recognized and labeled with an action tag.)).
||A green triangle in the upper-left corner of a cell indicates an error in the formula in the cell. If you select the cell, the Trace Error button appears. Click the arrow next to the button for a list of options.
||A red triangle in the upper-right corner of a cell indicates that a comment is in the cell. If you rest the mouse pointer over the triangle, you can view the text of the comment.
||A purple triangle in the lower-right corner of a cell indicates that a smart tag is in the cell. If you rest the mouse pointer over the triangle, the Smart Tag Actions button appears. Click the arrow next to the button for a list of smart tag options.
Tip The color of the error checking triangle indicator can be changed. Use the following procedure to change the color:
- Click the Microsoft Office Button , click Excel Options, and then click the Formulas category.
- Under Error Checking, select the Enable background error checking check box.
- Click the Indicate errors using this color button, and then select a new color from the palette.
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