The first time you open Clip Organizer, a message asks if you want to scan your hard drive for media files.
The first time you open Clip Organizer, it offers to sort through all the clips on your computer. It will scan through all the files on your hard disk looking for graphics, sound, and motion files. But Clip Organizer doesn't move files around; it just keeps the reference to all the files it finds.
The big advantage is that all the clips you have on your computer sources will then be available in the Clip Art task pane. So, if you were creating a customer presentation, you could find your company logo in the task pane and quickly insert it as you created the presentation.
Whether you choose to run the disk scan or postpone it is completely up to you. In fact, you already may have opted to catalog your media files later. If you're certain that you'll never use Clip Organizer to find any of the files stored on your hard drive, you probably don't need to use the scan.
If you later decide you do want to scan your whole disk (for example, you may have added lots of new media files to your hard drive that you want to catalog), you can run the disk scan. On the Clip Organizer File menu, click Add Clips to Organizer, then click Automatically.
Note A full list of the types of files recognized by Clip Organizer is in the Quick Reference Card.
The time that the scan takes will depend on how big your disk is and how much you have stored on it. A typical scan will take a minute or so. Later you'll find out how to delete any clips that you no longer want after running the scan.