If you used colored follow-up flags in Outlook 2003, you'll probably want to know why the new colored categories in Outlook 2007 are better. With colored categories, you can assign meaningful text at the same time that you assign a color. That's good because, as we mentioned earlier, if you forget what green means, you can look at the category name as a reminder. Another advantage is that colored categories can be applied to all Outlook items, so you can organize your contacts, calendar items, and tasks all in the same way.
If you color coded messages with flags in Outlook 2003, those flags will be updated automatically to colored categories. Here's what you'll see in Outlook 2007:
- In your Inbox, you'll see a colored bar in the Categories column that's the same color as the 2003 flag.
- When you open the message, you'll see a color category name under the Subject line. For example, if you used a green flag in Outlook 2003, you'll see Green Category in the Categories box.
A good practice would be to find these messages and give them a more meaningful category name. We've included the steps for renaming category names in the Quick Reference Card at the end of the course.
Note Only flags in your default mailbox will be updated to the new color categories. If you have messages in a Personal Folders file (PST) or Archive folder that you would like to update to use colored categories, you'll need to update them manually. We've included the complete steps for doing this in the Quick Reference Card.