You can create a Personal Folders file by clicking New on the File menu. After that, follow the procedure shown in the illustration. For more information about creating and using personal stores (including Archive Folders), see the "File or archive your e-mail on your own computer" course.
Note You'll notice that by default, Outlook names all Personal Folders files "Personal Folders." Giving these folders unique names when you create them will make finding the right personal folder much easier. We'll show you how in the practice session at the end of the lesson.
There are a couple of ways to store messages in a .pst file:
- Manually You can move messages to a .pst yourself by dragging them.
- Automatically Messages can also be moved or copied automatically when you archive messages, when you use rules, or when you export messages.
Note If your e-mail is delivered directly to your own computer, as it would be if you have a POP3 e-mail account type or if your Microsoft Exchange Server account is configured that way, your e-mail will be delivered directly to a .pst file on your computer (by default this file is named Outlook.pst). We'll talk more about this later, and we'll show you how to check for yourself in the practice session.