Page 4 of 14PREVNEXT

SharePoint document libraries II: All about checkout

An animation on how to check out a file.

To check out a file for use in Word 2007, Excel 2007, or PowerPoint 2007, you place your pointer over the file name, click the down arrow that appears, and then click Check Out. Then you edit the file by clicking its name. When you eventually close the file, you'll be prompted to check it in.

But let's see it in action. Ellen Adams needs to edit this Contoso Marketing Strategy document. Because other people might try to edit the document at the same time, she will check it out before she edits it. Click Play to see how she does this.

Page 4 of 14PREVNEXT