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Embedding fonts in your publication is one of the best ways to ensure that a font used in a publication is always available, even if you move the publication to a new computer or take it to a commercial printing service.

Only TrueType fonts (TrueType font: A scaleable font that displays and prints smoothly at any point size. TrueType fonts are directly supported by the Windows operating system and can be embedded in publications.) can be embedded, and then only if their licensing allows embedding.

To embed all TrueType fonts in your publication when you save it, select Embed TrueType fonts when saving publication in the Fonts dialog box (Commercial Printing Tools command, Tools menu).

When you embed fonts, you have the option to subset (font subsetting: Embedding a limited number of characters specific to one font, reducing file size.) them rather than embed the whole font. This may be useful if you need to keep the file size of your publication small. However, subsetting fonts will limit your ability to edit text and make any needed corrections. If you expect to edit your publication later, don't subset fonts when embedding.

You can set the embedding status for individual fonts. If you know that some TrueType fonts are available on the computer or at the commercial printing service you're taking your publication to but that others are unavailable, you can embed only those fonts you'll need.

Publisher embeds TrueType fonts by default when you use the Pack and Go Wizard to prepare your publication to take to a commercial printing service. You do not need this set in the Fonts dialog box before you run the wizard.

When you open a publication with embedded fonts, you can load all or just some of them. The fonts you load are installed for use with the current publication only; they cannot be used with other publications or programs. When you close the publication, Publisher removes the fonts from your computer.