Change working days for the project calendar

Project assumes that most people work a standard week, Monday through Friday, 8 A.M. to 5 P.M. But you don’t have to stick with that schedule. If you want your team to work Saturdays or evenings, so be it. Just change the working time on the project calendar.

  1. Click Project > Change Working Time.
  2. In the For calendar list, pick the calendar type you want to modify.

If you’re changing the calendar for everyone on your project, pick Standard (Project Calendar).

  1. Click the Work Weeks tab, and select Default.

 Note    You can create a temporary set of working days with different working times than the usual schedule—for example, if you only need your team to work Saturdays during the summer. Type a new name, use the Start and Finish columns to indicate how long this temporary work schedule lasts, then click Details to set the exact time of day that work should occur.

  1. Click Details.
  2. Select Saturday.

You can select any day, of course. Or you can select multiple days by pressing Ctrl while you select another day.

  1. Decide if the day is working or non-working by clicking one of the three buttons on the right of the dialog box.
  2. Set the working hours for the day, and then click OK.

Changing the working time

This picture shows how to turn Saturday into a working day

You changed the working days. Now what?

Try this Here’s how

Add vacation days

   

Creating a calendar for a specific person (to indicate vacations and other time off) is nearly the same as modifying the project calendar. In Step 1 in the above graphic, select the person whose calendar you want to create, and then go through the same steps.

Learn more about entering vacation days.

Add holidays

   
Adding holidays that are corporate-wide or nation-wide involves modifying the project calendar.
Learn more about entering Holidays.

Create a non-working day

   
   
   
To change a working day to non-working, use the same process as depicted in the above graphic, except in Step 5 where you would select Set days to nonworking time.

Include non-project work in the schedule

   
Maybe your team members realistically spend only six hours a day on project tasks, and two hours in meetings and reading email. You change resource availability to six hours per day in the project calendar to create more realistic working times.

Use your updated project calendar in other projects

   
If you make the same changes to the calendar each time you create a new project, save some time by saving a completed project as a template (template: A Project file format [*.mpt] that lets you reuse existing schedules as the starting point for creating new schedules. Task and resource information, formatting, macros, and project-specific settings can all become part of a template.) or adding the calendar to the global file (global file: A Project file [Global.mpt] that contains information you can use for different projects. Information in a global file can include views, calendars, forms, reports, tables, filters, toolbars, menu bars, macros, and options settings.).

Get permission to change the calendar

   
When you use Project Professional with Project Web App, the project calendar is defined by the enterprise global template (enterprise global template: A collection of default settings, such as views, tables, and fields, that are used by all projects across the organization. These settings exist within a special project in Project Server.). Talk to your administrator to get permission to make changes to the enterprise global template.

Add or change a Calendar

   

You can add or customize three types of calendars:

More about calendars and schedules

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Applies to:
Project Professional 2013, Project Standard 2013