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You can use the Microsoft Office Outlook Calendar Sharing Service to publish calendars on Microsoft Office Online and share them with other people. You have control over who can view the calendar and who can remove the calendar at any time.

 Note   As of the release of Microsoft Office 2010 and the revision of the Microsoft Office Web site, the ability to view and edit a published calendar through the Web browser is discontinued. You can still publish and subscribe to online calendars using Outlook, and subscribers can access published calendars also through programs such as Windows Live Calendar, Google Calendar or Apple iCal.

• Publish a calendar to Office Online

• Make changes in your calendar shared on Office Online

• Grant access to your published calendar

Publish a calendar to Office Online

1. In Calendar, in the Navigation Pane, right-click the calendar you want to publish.

    Note   If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click , click Navigation Pane, and then right-click the calendar you want to publish.

    Tip   If you want to publish your default Calendar, click Publish My Calendar in the Navigation Pane, and then proceed with step 3.

2. On the shortcut menu, point to Publish to Internet, and then click Publish to Office Online.
3. If this is the first time you have published a calendar to Office Online, you must register for Office Online by using your Windows Live ID account. If you do not have a free Windows Live ID account, you can create one. Follow the instructions on your screen.
4. Next to Time Span, select the number of days for which you want to share your calendar.

   

5. Next to Detail, click the arrow and choose the amount of detail to share. If you want, select the Show time within my working hours only check box to restrict shared details to only those for your specified working hours in Microsoft Office Outlook 2007.

   

6. Next to Permissions, choose whether your calendar information can be viewed only by specified people or subscribed to by anyone using Office Online.
• Only invited users can view this calendar   If you click this option, an Outlook sharing e-mail message opens after the calendar is published to Office Online. You can send the sharing e-mail message to each person who you want to grant access to your calendar. The sharing message automatically includes a link to the calendar and you can type a message if you want to.
• Anyone can subscribe to this calendar   If you click this option, anyone who knows the link to your calendar can subscribe to it. People do not need a Windows Live ID account to log on or sign in to a service.

By default, this calendar will be periodically updated. Changes to the calendar are published to Office Online during the next manual or automatic send/receive. By default, there is a 30 minute interval between each send/receive for each Send/Receive group. If you change the automatic send/receive interval to less than 20 minutes, calendar updates to Office Online are sent at a minimum 20 minute interval.

To upload this calendar and then never provide updates, click Advanced, and then click Single Upload: Updates will not be uploaded.

7. Click OK.

After your calendar is successfully shared on Office Online, you can invite people to view and subscribe to the calendar. To let others know about your published calendar, when prompted to send a sharing invitation, click Yes.

After sharing a calendar, the calendar icon in the Navigation Pane changes as shown below.

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Make changes in your calendar shared on Office Online

 Note   As of the release of Microsoft Office 2010 and the revision to Office Online, the ability to view and edit a published calendar through the Web browser is discontinued. You can still publish and subscribe to online calendars using Microsoft Outlook 2010, and subscribers can access published calendars also through programs such as Windows Live Calendar, Google Calendar or Apple iCal.

1. In Calendar, in the Navigation Pane (navigation pane: The area in the Help window that contains the Table of Contents, the Answer Wizard, and the Index.), right-click the shared calendar that you want to make changes in.
2. On the shortcut menu, point to Publish to Internet, and then click Change Publishing Options.
3. Next to Time Span, select the number of days for which you want to share your calendar.

   

4. Next to Detail, click the arrow and choose the amount of detail to share. If you want, select the Show time within my working hours only check box to restrict shared details to only those for your specified working hours in Microsoft Office Outlook 2007.

   

5. Next to Permissions, choose whether your calendar information can be viewed only by specified people or viewed by anyone who subscribes to it.
• Only invited users can view this calendar   If you click this option, an Outlook sharing e-mail message opens after the calendar is published to Office Online. You can send the sharing e-mail message to each person who you want to grant access to your calendar. The sharing message automatically includes a link to the calendar and you can type a message if you want to.
• Anyone can subscribe to this calendar   If you click this option, anyone who knows the link to your calendar can subscribe to it. People do not need a Windows Live ID account to log on or sign in to a service.
6. If you are publishing a calendar that anyone can subscribe to, type a description of your calendar in the Description box.

By default, this calendar will be periodically updated. Changes to the calendar are published to Office Online during the next manual or automatic send/receive. By default, there is a 30 minute interval between each send/receive for each Send/Receive group. If you change the automatic send/receive interval to less than 20 minutes, calendar updates to Office Online are sent at a minimum 20 minute interval.

To upload this calendar and then never provide updates, click Advanced, and then click Single Upload: Updates will not be uploaded.

7. Click OK.

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Grant access to your published calendar

People who subscribe to the published calendar can view it using programs compatible with the iCalendar global standard. These include Outlook, Windows Live Calendar, Google Calendar or Apple iCal.

 Note   If you have restricted who can view the calendar, a Windows Live ID-enabled e-mail account is required for using the Office Online Calendar Sharing Service. There is no cost for Windows Live ID-enabling any e-mail account.

1. In Calendar, in the Navigation Pane (navigation pane: The area in the Help window that contains the Table of Contents, the Answer Wizard, and the Index.), right-click the calendar that you have shared on Office Online and want to invite other people to view or subscribe to.
2. On the shortcut menu, point to Publish to Internet, and then click Share Published Calendar.
3. In the sharing invitation e-mail message, enter the names of the people to whom you want to grant permissions.
4. In the message body, you can include any content that you want.

   A link to your published calendar is automatically included when you send the message.

5. When you are ready to send the sharing message, click Send.

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