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Manage your mailbox V: Retrieve, back up, or share messages

Computer, Outlook data files, envelopes
Find and use messages that you've stored in a Personal Folders or Archive file. Learn about some best practices and tools for easy PST backup and retrieval.

About this course

This course includes:

  • One self-paced lesson and one practice session for hands-on experience. The practice requires Outlook 2007.
  • A short test at the end of the lesson; the test is not scored.
  • A Quick Reference Card you can take away from the course.


After completing this course you will be able to:

  • Show Personal Folders or Archive Folders in the Navigation Pane to gain access to your stored messages.
  • Avoid problems by following some best practices for common tasks such as keeping backup files or archives of your own e-mail, and for easily recognizing what's inside those files or archives.
  • Find tools that you can download to help you quickly and easily back up your PST files.

Before you begin

This is the last course in a series of five. For an overview of each course in this series, see the "Size and storage matters" section of the Roadmap to Outlook 2007 training.

You can create folders for storing e-mail messages, appointments, and other Outlook items on your own computer (instead of keeping them on the server).

An Outlook file of this type is called a personal store (.pst) because you can personally store it on your own computer. And just as other files can be opened, closed, moved, or copied, so can Outlook .pst files. That's what this course, the last in a series about e-mail management, will help you to do.

To learn more about this course, read the text in Goals and About this course, or look at the table of contents. Then click Next to start the first lesson.

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